Office & Operations Coordinator (Epicor Prophet 21)

George E. Booth; Louisville (KY); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Full benefits package

PTO

401K matching

Health, dental and vision starting day

Job summary

George E. Booth Co. is a family-owned office that seeks a full-time Office Administrator for our Erdmann office in Louisville, KY.

The role supports daily office operations, leadership, sales, and distribution teams, acting as a central contact for administrative needs and vendor relations. The ideal candidate is highly organized, dependable, service-oriented, and proficient in Epicor Prophet 21. You will manage calendars, meetings, onboarding, and facility maintenance while ensuring an

Qualifications

• Experience using Epicor Prophet 21 for operations.
• Strong organizational abilities and time management.
• Ability to coordinate multiple teams.

Responsibilities

• Manage daily office administration and maintain a clean, organized, and professional work environment.
• Serve as the primary contact for general office questions, requests, supplies, and administrative needs.
• Maintain office supplies, equipment, furniture, records, files, and administrative documentation.
• Coordinate office maintenance, repairs, cleaning, building access, security, visitor procedures, and facility-related needs.
• Maintain relationships with office vendors and service providers; assist with purchasing, invoices, purchase orders, expenses, and vendor records.
• Coordinate incoming and outgoing mail, deliveries, packages, correspondence, and shared office spaces.
• Provide administrative support to leadership, sales, distribution, service, purchasing, accounting, HR, and other operational teams.
• Utilize Epicor Prophet 21 to support operational documentation, order-related activity, inventory, shipping, receiving, customer, vendor, and business records as needed.
• Assist with communication and coordination among sales, warehouse/distribution, purchasing, accounting, and other departments.
• Support customer and vendor communication and help resolve administrative issues that may affect customer service or operational efficiency.
• Coordinate meetings, calendars, meeting materials, employee events, training sessions, office communications, and company activities.
• Support new-hire onboarding by coordinating workspaces, supplies, equipment, facility access, and other office logistics.
• Maintain conference rooms, breakrooms, common areas, and workplace-safety postings or documentation.
• Identify opportunities to improve office procedures, organization, communication, and overall efficiency.
• All other duties as assigned

Skills

Cross-functional communication

Attention to detail

Follow-through

Highly organized

Tools

Epicor Prophet 21

Job description

George E. Booth Co. is a family-owned office that seeks a full-time Office Administrator for our Erdmann office in Louisville, KY.

The role supports daily office operations, leadership, sales, and distribution teams, acting as a central contact for administrative needs and vendor relations. The ideal candidate is highly organized, dependable, service-oriented, and proficient in Epicor Prophet 21. You will manage calendars, meetings, onboarding, and facility maintenance while ensuring an