Office Administrator

George E. Booth; Louisville (KY); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Full benefits package

PTO

401K matching

Health, dental and vision starting day

Job summary

George E. Booth Co. is a family-owned office that seeks a full-time Office Administrator for our Erdmann office in Louisville, KY.

The role supports daily office operations, leadership, sales, and distribution teams, acting as a central contact for administrative needs and vendor relations. The ideal candidate is highly organized, dependable, service-oriented, and proficient in Epicor Prophet 21. You will manage calendars, meetings, onboarding, and facility maintenance while ensuring an

Qualifications

• Experience using Epicor Prophet 21 for operations.
• Strong organizational abilities and time management.
• Ability to coordinate multiple teams.

Responsibilities

• Manage daily office administration and maintain a clean, organized, and professional work environment.
• Serve as the primary contact for general office questions, requests, supplies, and administrative needs.
• Maintain office supplies, equipment, furniture, records, files, and administrative documentation.
• Coordinate office maintenance, repairs, cleaning, building access, security, visitor procedures, and facility-related needs.
• Maintain relationships with office vendors and service providers; assist with purchasing, invoices, purchase orders, expenses, and vendor records.
• Coordinate incoming and outgoing mail, deliveries, packages, correspondence, and shared office spaces.
• Provide administrative support to leadership, sales, distribution, service, purchasing, accounting, HR, and other operational teams.
• Utilize Epicor Prophet 21 to support operational documentation, order-related activity, inventory, shipping, receiving, customer, vendor, and business records as needed.
• Assist with communication and coordination among sales, warehouse/distribution, purchasing, accounting, and other departments.
• Support customer and vendor communication and help resolve administrative issues that may affect customer service or operational efficiency.
• Coordinate meetings, calendars, meeting materials, employee events, training sessions, office communications, and company activities.
• Support new-hire onboarding by coordinating workspaces, supplies, equipment, facility access, and other office logistics.
• Maintain conference rooms, breakrooms, common areas, and workplace-safety postings or documentation.
• Identify opportunities to improve office procedures, organization, communication, and overall efficiency.
• All other duties as assigned

Skills

Cross-functional communication

Attention to detail

Follow-through

Highly organized

Tools

Epicor Prophet 21

Job description

George E. Booth Co. is a family-owned and operated industrial automation sales company looking to hire their next full-time Office Administratorfor our Erdmann office in Louisville, KY.

The Office administrator oversees daily office administration and operational support to ensure an organized, professional, and efficient workplace. This role supports employees, leadership, customers, vendors, and the sales and distribution teams while serving as a central point of contact for office operations, facility needs, and administrative coordination.

The ideal candidate is highly organized, dependable, service-oriented, and proficient in Epicor Prophet 21. Success in this position requires strong follow-through, attention to detail, effective cross-functional communication, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities of the Office Administrator

• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Manage daily office administration and maintain a clean, organized, and professional work environment.

• Serve as the primary contact for general office questions, requests, supplies, and administrative needs.

• Maintain office supplies, equipment, furniture, records, files, and administrative documentation.

• Coordinate office maintenance, repairs, cleaning, building access, security, visitor procedures, and facility-related needs.

• Maintain relationships with office vendors and service providers; assist with purchasing, invoices, purchase orders, expenses, and vendor records.

• Coordinate incoming and outgoing mail, deliveries, packages, correspondence, and shared office spaces.

• Provide administrative support to leadership, sales, distribution, service, purchasing, accounting, HR, and other operational teams.

• Utilize Epicor Prophet 21 to support operational documentation, order-related activity, inventory, shipping, receiving, customer, vendor, and business records as needed.

• Assist with communication and coordination among sales, warehouse/distribution, purchasing, accounting, and other departments.

• Support customer and vendor communication and help resolve administrative issues that may affect customer service or operational efficiency.

• Coordinate meetings, calendars, meeting materials, employee events, training sessions, office communications, and company activities.

• Support new-hire onboarding by coordinating workspaces, supplies, equipment, facility access, and other office logistics.

• Maintain conference rooms, breakrooms, common areas, and workplace-safety postings or documentation.

• Identify opportunities to improve office procedures, organization, communication, and overall efficiency.

• All other duties as assigned

Position Type and Expected Hours of Work

• This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m., 40 hours per week.

• Occasional evening and weekend work may be required as job duties demand.

• Overnight travel is rarely expected for this position; although travel in a company provided vehicle to customer sites during working hours is expected.

Benefits

Full benefits package including PTO, matching 401K and health dental and vision starting on day one.