Administrative Assistant

Indotronix Avani Group; Houston (TX); Hybrid; USD 45,000 - 60,000; Full time

Job summary

A leading company in administrative support is hiring an Administrative Assistant in Houston, TX. This role involves managing regional leaders' administrative needs with a focus on efficiency and coordination. Responsibilities include managing calendars, travel arrangements, and supporting HR functions. Ideal candidates should have at least 2 years of administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office applications. The position offers a hybrid work model, with in-office and remote work days.

Qualifications

• Minimum 2 years of administrative experience or equivalent education and experience.
• Ability to work independently and manage interruptions.
• Professional, proactive, and detail-oriented approach.

Responsibilities

• Provide administrative support to regional teams and leadership.
• Manage calendars, travel arrangements, and expense reports.
• Process, code, and track invoices and create purchase orders.

Skills

Organizational skills

Communication skills

Multitasking skills

Proficiency with Microsoft Office

Proficiency with SharePoint

Education

University degree

Tools

MS Word

Excel

PowerPoint

Oracle Financial Applications

Workday

Job description

Job Title: Administrative Assistant

Location: Houston, TX

Duration: 12+ Months Contract

Work Model: Hybrid – In-Office (Mon, Tue, Thu) & Remote (Wed, Fri)

We are hiring an Administrative Assistant. This role provides administrative support to regional leadership, supervisors, and technicians, with a strong focus on efficiency, accuracy, and proactive coordination.

Key Responsibilities

• Provide administrative support to regional teams and leadership
• Manage calendars, travel arrangements, and expense reports
• Process, code, and track invoices; create and manage purchase orders
• Support basic reporting needs and track business processes using Power BI
• Prepare documents using MS Word, Excel, and PowerPoint
• Coordinate meetings, regional events, and external vendor interactions
• Support recruitment, onboarding, and offboarding activities in coordination with HR
• Maintain SharePoint files, team sites, and access permissions
• Manage office supplies and support fleet compliance records
• Handle confidential information in accordance with company procedures

Required Qualifications

• Minimum 2 years of administrative experience or equivalent education and experience
• Strong organizational, communication, and multitasking skills
• Proficiency with Microsoft Office, SharePoint, and general computer applications
• Ability to work independently, manage interruptions, and meet deadlines
• Professional, proactive, and detail-oriented approach

Preferred Qualifications

• University degree
• Experience with Oracle Financial Applications and Workday
• High-volume workload with changing priorities
• Occasional extended hours; rare travel

Qualified candidates with strong administrative and coordination skills are encouraged to apply.