Hybrid Office & Operations Coordinator

Professional Alternatives; Houston (TX); Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Professional Alternatives in Houston is seeking an Office Administrator for a contract-to-hire role on a hybrid schedule. The position is based in West Houston (77082) with pay up to $25 per hour.

You will handle office operations, scheduling, invoicing support, document control, vendor coordination, and basic bookkeeping while maintaining confidentiality and professionalism. The ideal candidate has 3+ years of admin experience, strong Excel/Word, and comfort coordinating teams; onsite M-F with

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum three (3) years of experience in office management, executive administration, or a senior administrative role.
• Experience in oilfield/industrial services, engineering, construction, inspection, or professional services environment strongly preferred.

Responsibilities

• Open, maintain, and close the office each business day.
• Answer inbound phone calls, greet visitors, and route inquiries to the appropriate team member.
• Manage the general inbox, mail, deliveries, shipping and courier coordination.
• Maintain office supply inventory and place replenishment orders within approved budget.
• Coordinate travel, lodging, rental vehicles, and per-diem tracking for inspectors on multi-day field assignments.
• Coordinate with IT, telecom, and facility vendors on service requests and routine maintenance.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook/Teams

QuickBooks

Job description

Professional Alternatives in Houston is seeking an Office Administrator for a contract-to-hire role on a hybrid schedule. The position is based in West Houston (77082) with pay up to $25 per hour.

You will handle office operations, scheduling, invoicing support, document control, vendor coordination, and basic bookkeeping while maintaining confidentiality and professionalism. The ideal candidate has 3+ years of admin experience, strong Excel/Word, and comfort coordinating teams; onsite M-F with