Office Operations Coordinator

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Transit pass

403(b) retirement

Job summary

Washington University in St. Louis is seeking an Administrative Coordinator for the Dean’s Office of the Bursky School of Public Health in St. Louis, MO.

The role coordinates office functions, programs and schedules and provides specialized administrative services with minimal supervision. Responsibilities include preparing reports, coordinating supplies, managing travel, processing expenses, assisting visitors, and performing clerical tasks.

Qualifications

• High school diploma or equivalent required; combination of education/experience considered.
• Experience with administrative duties and office software preferred.
• Strong organizational and communication skills required.

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials for the Dean’s Office.
• Maintains Dean’s Office policies, procedures and objectives, and related reports/notifications.
• Manages purchasing processes, vendor terms and purchase orders for the Dean’s Office.
• Maintains keys, mailboxes, supplies and distribution; coordinates facilities-related tasks.
• Oversees building maintenance coordination and communication with maintenance/housekeeping.
• Processes expense reports, reimbursements, cost transfers and purchasing invoices.
• Assists visitors and departments across two Dean’s Office locations with inquiries.
• Performs additional clerical duties as needed.

Skills

Computer Literacy

Financial Applications

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Equipment

Payroll Systems

Workday Software

Supervision

Education

High school diploma or equivalent

Job description

Washington University in St. Louis is seeking an Administrative Coordinator for the Dean’s Office of the Bursky School of Public Health in St. Louis, MO.

The role coordinates office functions, programs and schedules and provides specialized administrative services with minimal supervision. Responsibilities include preparing reports, coordinating supplies, managing travel, processing expenses, assisting visitors, and performing clerical tasks.