Clinical Operations Coordinator

Washington University in St. Louis; St. Louis (MO); On-site; USD 25,000 - 37,000; Full time

Job summary

Washington University in St. Louis is seeking an Administrative Support role to assist the Clinical Operations Manager with daily office tasks, scheduling, and coordination across departments.

The position involves handling mail, paging, meeting logistics, and back-up support for clinical operations, including data logging and documentation. Ideal candidates will have a high school diploma (or equivalent) and may possess a Bachelor's degree.

Qualifications

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications: No specific certification/professional license is required for this position.
• Work Experience: No specific work experience is required for this position.

Responsibilities

• Oversees duties and personnel related to mail delivery and pick-up for the department.
• Manages pager allocation and billing through American Messaging; maintains all lists as it relates to pager numbers (monthly billing updates, Outlook, terms/new hires).
• Acts as Medical Student Coordinator for each program rotation; prepares correspondence, materials for meetings and presentations, set-up, scheduling, evaluations and all other tasks related to effectively supporting Dr. Parsons.
• Manages all scheduling processes for Blue, Green and SIMS conference rooms; establishes process to ensure minimal disruptions with effective communication and resource allocation to department administration; handles and resolves any issues that arise and needs to be addressed.
• Supports Clinical Operations Manager in day-to-day technical activities, including Metavision Headhunter work (North/South), paper-chart logging, CRNA billable hours prep work, back-up code pager daily logging, urgent/emergent form logging and follow-up; provides back-up support to administrative team, as needed (including scheduling).
• Answers incoming calls and routes appropriately or provides information in accordance with organizational policy.
• Schedules and maintains appointment, lecture and meeting schedules for Pod 3 providers and provides necessary support and coordination for all lectures/meetings.
• Manages, tracks, follows up and coordinates tracking appointments and printing of medical records for each visit.
• Manages ordering and delivery of supplies and lab coats.
• Handles all “maintenance”-type items as it relates to coffee machines, paper, supplies, etc.

Skills

Communication

Computer Literacy

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Office Equipment

Organizational Savvy

Sound Judgment

Education

High school diploma or equivalent

Bachelor's degree

Job description

Washington University in St. Louis is seeking an Administrative Support role to assist the Clinical Operations Manager with daily office tasks, scheduling, and coordination across departments.

The position involves handling mail, paging, meeting logistics, and back-up support for clinical operations, including data logging and documentation. Ideal candidates will have a high school diploma (or equivalent) and may possess a Bachelor's degree.