Dynamic Administrative & Office Support Specialist

Hearts & Hands Of Care, Inc.; Fairbanks (AK); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Paid Time Off

Healthcare

Dental

Vision

Life Insurance

Health Savings Account

401K Savings Plan

Job summary

Hearts and Hands of Care is seeking an administrative assistant to support daily office operations. The ideal candidate is energetic, highly organized, detail-oriented, and able to communicate effectively in writing and verbally.

Responsibilities include handling inquiries, coordinating meetings, organizing resources, greeting visitors, enforcing policies, and assisting with executive travel and expense tasks.

Qualifications

• High school diploma is required.
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred.
• Strong organizational, communication, and time-management skills.
• Proven ability to work in a fast-paced environment.
• Positive, high-energy attitude.
• Resourcefulness, creativity, and problem-solving skill set.
• Familiarity with office equipment (printers, fax machines, projectors).
• Proficiency in Microsoft Office (Excel and PowerPoint).

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Skills

High energy

Organizational skills

Communication

Time management

Fast-paced environment

Positive attitude

Resourcefulness

Creativity

Problem-solving

Office equipment familiarity

Education

High school diploma

Tools

MS Excel

PowerPoint

Microsoft Office

Job description

Hearts and Hands of Care is seeking an administrative assistant to support daily office operations. The ideal candidate is energetic, highly organized, detail-oriented, and able to communicate effectively in writing and verbally.

Responsibilities include handling inquiries, coordinating meetings, organizing resources, greeting visitors, enforcing policies, and assisting with executive travel and expense tasks.