Executive Admin & Operations Support

Smart Precise Solutions, Inc.; Guaynabo (PR); On-site; USD 42,000 - 64,000; Full time

Job summary

Smart Precise Solutions, Inc. is seeking an organized administrative professional to support executives and departments. You will prepare reports, manage communications, and handle calendar coordination with attention to confidentiality.

Responsibilities include meeting logistics, minute distribution, basic bookkeeping, and HR document support. Fluency in English and Spanish, plus strong MS Office skills, are essential for success in this role.

Qualifications

• Bachelor’s degree in a related field.
• Minimum of two years of administrative support experience.
• Fluent in English and Spanish; strong written and verbal communication.

Responsibilities

• Provide comprehensive administrative support to executives and departments.
• Prepare invoices, reports, memos, letters, and presentations using Microsoft Office.
• Handle incoming/outgoing communications, emails, and phone calls.
• Maintain executives’ calendars, schedule meetings, and arrange travel.
• Attend meetings, record minutes, and distribute them to stakeholders.
• Support human resources documentation and payroll processes.

Skills

English & Spanish fluency

Office administration

Communication

Meeting coordination

Education

Bachelor’s Degree in Office Management Systems, Business Administration, or related field

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

Smart Precise Solutions, Inc. is seeking an organized administrative professional to support executives and departments. You will prepare reports, manage communications, and handle calendar coordination with attention to confidentiality.

Responsibilities include meeting logistics, minute distribution, basic bookkeeping, and HR document support. Fluency in English and Spanish, plus strong MS Office skills, are essential for success in this role.