Administrative Assistant & Scheduler

Smart Care Equipment Solutions; Northern (KY); Hybrid; USD 38,000 - 54,000; Full time

Job summary

Smart Care Equipment Solutions is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to我们的 team. The role focuses on managing schedules, correspondence, records, and office tasks to ensure efficient day-to-day operations.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative or office support experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to handle multiple tasks and prioritize work effectively.
• Strong attention to detail and accuracy.
• Professional, friendly, and dependable demeanor.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative and clerical support to managers, staff, and departments.
• Answer and direct phone calls, emails, and other correspondence professionally.
• Schedule appointments, meetings, and conferences.
• Maintain calendars and coordinate meetings and events.
• Prepare, format, and proofread documents, reports, presentations, and correspondence.
• Maintain accurate electronic and paper filing systems.
• Enter, update, and maintain data and records.
• Order office supplies and monitor inventory.
• Process invoices, expense reports, and other administrative documents as needed.
• Greet visitors and provide professional customer service.
• Assist with travel arrangements and meeting logistics.
• Coordinate communication between departments, clients, vendors, and other stakeholders.
• Maintain confidentiality of sensitive company and employee information.
• Perform other administrative duties and special projects as assigned.

Skills

Organizational skills

Time management

Microsoft Office

Communication skills

Multitasking

Detail-oriented

Professional demeanor

Independent & team

Education

High school diploma or equivalent

Job description

Smart Care Equipment Solutions is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to我们的 team. The role focuses on managing schedules, correspondence, records, and office tasks to ensure efficient day-to-day operations.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.