Client-Facing Office Coordinator

FIRST TITLE SERVICES; Pittsburgh (Allegheny County); On-site; USD 32,000 - 46,000; Full time

Job summary

First Title & Escrow in Pittsburgh, PA, is seeking an Office Coordinator to welcome clients, manage reception, and keep daily operations running smoothly.

You will greet visitors, answer calls, coordinate meetings, assist with mail, and support the Administrative Services Manager while maintaining a professional, organized environment.

The ideal candidate has prior office experience, excellent communication, and a proactive attitude to handle multiple tasks with discretion.

Qualifications

• Professional, friendly, and welcoming communication style.
• Strong organization and attention to detail.
• Comfortable handling multiple priorities.
• Dependable and able to take ownership of day-to-day responsibilities.
• Previous office, administrative, or receptionist experience preferred.

Responsibilities

• Greet clients, visitors, vendors, and employees in a professional and welcoming manner.
• Manage visitor check-in, identification verification, visitor badges, and logs in accordance with company procedures.
• Answer and direct incoming phone calls and general office inquiries.
• Serve as a helpful resource for employees and visitors, routing questions to the appropriate team member.
• Receive, sort, and distribute incoming mail and packages and prepare outgoing shipments.
• Assist with scanning, copying, filing, printing, and basic document preparation.
• Prepare conference rooms for meetings, closings, interviews, and visitors, ensuring rooms are stocked and ready.
• Help coordinate meeting and office event needs, including refreshments, supplies, and room setup.
• Monitor office, kitchen, and shared workspace supplies and submit replenishment requests as needed.
• Report facility, maintenance, or equipment issues to the Administrative Services Manager.
• Support the Administrative Services Manager with general administrative tasks and special projects.
• Assist with office events, employee engagement activities, and internal communications as needed.

Job description

First Title & Escrow in Pittsburgh, PA, is seeking an Office Coordinator to welcome clients, manage reception, and keep daily operations running smoothly.

You will greet visitors, answer calls, coordinate meetings, assist with mail, and support the Administrative Services Manager while maintaining a professional, organized environment.

The ideal candidate has prior office experience, excellent communication, and a proactive attitude to handle multiple tasks with discretion.