Office Manager w/ QuickBooks Online Experience

Steadfast Alliance; San Antonio (FL); On-site; USD 40,000 - 70,000; Full time

Benefits offered by this job

401(k) w/ company match

Health insurance w/ employer contrib

Dental, Vision, and Ancillaryinsurance

Disability Insurance

Life insurance

Paid time off & Paid Holidays

Job summary

Steadfast Alliance is seeking a reliable Office Manager to oversee daily administrative operations in our Florida office. The ideal candidate will have strong QuickBooks Online experience, exceptional organizational skills, and the ability to manage accounting, HR, and broad office tasks.

You will handle AP/AR, bank reconciliations, payroll support, filing systems, basic financial reporting for ownership or our CPA, and act as the primary contact for office inquiries.

Qualifications

• 3+ years of experience in office management or administrative support.
• Proficient in QuickBooks Online with bookkeeping basics.
• Excellent time management and problem-solving skills.
• Strong attention to detail and organizational ability.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Oversee day-to-day office operations, including supplies, scheduling, communications, and vendor coordination.
• Handle full-cycle accounts payable and receivable in QuickBooks Online.
• Reconcile bank accounts, credit cards, and vendor statements.
• Assist with payroll processing and onboarding documentation.
• Maintain digital and physical filing systems.
• Prepare basic financial reports for ownership or CPA review.
• Monitor and maintain office budgets for cost-effectiveness.
• Support compliance with local, state, and federal reporting requirements.
• Provide administrative support to ownership and team members as needed.
• Serve as the primary point of contact for office-related inquiries and issues.

Skills

Office management

QuickBooks Online

MS Office & Google Workspace

Time management

Communication skills

Multitasking

Payroll basics

Education

Tools

Gusto

Microsoft Office

Google Workspace

Job description

Position Summary:

We are seeking a reliable and detail-oriented Office Manager to oversee daily administrative operations and support our growing business. The ideal candidate will have strong experience in QuickBooks Online, exceptional organizational skills, and the ability to manage a variety of tasks across accounting, HR, and general office management. This role is essential to maintaining the smooth and professional operation of our office.

Key Responsibilities:

• Manage day-to-day office operations, including supplies, scheduling, communications, and vendor coordination


• Handle full-cycle accounts payable and receivable in QuickBooks Online


• Reconcile bank accounts, credit cards, and vendor statements


• Assist with payroll processing and employee onboarding documentation


• Maintain and organize digital and physical filing systems


• Prepare basic financial reports for ownership or CPA review


• Monitor and maintain office budgets, ensuring cost-effective operations


• Support compliance with local, state, and federal reporting requirements


• Provide administrative support to ownership and team members as needed


• Serve as the primary point of contact for office-related inquiries and issues

Qualifications:

• 3+ years of experience in office management or administrative support


• Proficient in QuickBooks Online with strong understanding of bookkeeping fundamentals


• Excellent time management and problem-solving skills


• Strong attention to detail and organizational ability


• Ability to multitask and prioritize in a fast-paced environment


• Proficient in Microsoft Office and Google Workspace


• Strong communication and interpersonal skills

Preferred Qualifications:

• Experience in a small business or service-based environment


• Familiarity with payroll platforms (e.g., Gusto)


• Light HR experience or interest in growing into HR responsibilities

Work Environment:

• Office-based with standard weekday hours


• Some flexibility may be available based on business needs

Benefits

• 401(k) w/ company match


• Health insurance w/ employer contribution


• Dental, Vision, and Ancillary insurance


• Disability Insurance


• Life insurance


• Paid time off & Paid Holidays

We are a drug-free workplace and E-Verify all employees prior to hiring.