Office Manager: QuickBooks Online Expert

Steadfastalliance; San Antonio (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Steadfastalliance is seeking an Office Manager with QuickBooks Online experience to oversee daily administrative operations across accounting, HR, and office management.

You will manage vendor coordination, AP/AR in QuickBooks Online, payroll processing support, and filing systems, ensuring accuracy and efficiency while maintaining budgets and compliance. Strong organizational skills and communication are essential.

Qualifications

• 3+ years of experience in office management or administrative support.
• Proficient in QuickBooks Online with strong bookkeeping fundamentals.
• Excellent time management and problem-solving skills.
• Strong attention to detail and organizational ability.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficient in Microsoft Office and Google Workspace.
• Strong communication and interpersonal skills.

Responsibilities

• Manage day-to-day office operations, including supplies, scheduling, communications, and vendor coordination
• Handle full-cycle accounts payable and receivable in QuickBooks Online
• Reconcile bank accounts, credit cards, and vendor statements
• Assist with payroll processing and employee onboarding documentation
• Maintain and organize digital and physical filing systems
• Prepare basic financial reports for ownership or CPA review
• Monitor and maintain office budgets, ensuring cost-effective operations
• Support compliance with local, state, and federal reporting requirements
• Provide administrative support to ownership and team members as needed
• Serve as the primary point of contact for office-related inquiries and issues

Skills

Time management

Problem solving

Attention to detail

Multitasking

Communication

Interpersonal skills

Tools

QuickBooks Online

Microsoft Office

Google Workspace

Gusto

Job description

Steadfastalliance is seeking an Office Manager with QuickBooks Online experience to oversee daily administrative operations across accounting, HR, and office management.

You will manage vendor coordination, AP/AR in QuickBooks Online, payroll processing support, and filing systems, ensuring accuracy and efficiency while maintaining budgets and compliance. Strong organizational skills and communication are essential.