Bookkeeper & Office Manager | QuickBooks Online

Ledgent Finance & Accounting; West Palm Beach (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Ledgent Finance & Accounting is seeking a highly organized Bookkeeping Office Manager to oversee daily operations, financial processes, and administrative functions for a growing organization. The role combines hands-on bookkeeping with operational leadership, requiring strong multitasking and attention to detail.

You will manage AP/AR, invoicing, reconciliations, month-end close, and regulatory reporting while coordinating office operations and vendor relationships in a fast-paced environment.

Qualifications

• 3+ years of bookkeeping, accounting, or financial operations experience.
• 3+ years of office management, operations, or administrative leadership experience.
• Advanced proficiency with Microsoft Excel and Microsoft Office applications.
• Experience using accounting software such as QuickBooks or similar ERP systems.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and attention to detail.
• Ability to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Oversee full-cycle accounts payable and receivable activities.
• Process payments, bank transfers, and vendor disbursements; issue invoices and monitor collections.
• Perform reconciliations, research discrepancies, and maintain accurate records.
• Coordinate month-end close, journal entries, and financial reporting.
• Support sales tax and regulatory reporting; ensure data integrity in accounting systems.
• Manage daily office operations and vendor relationships; handle administrative projects.

Skills

Attention to detail

Multitasking

Communication skills

Education

3+ years bookkeeping/financial operations experience

3+ years office management/administrative leadership experience

Tools

QuickBooks Online

MacBook

Microsoft Excel

ERP/accounting software

Job description

Ledgent Finance & Accounting is seeking a highly organized Bookkeeping Office Manager to oversee daily operations, financial processes, and administrative functions for a growing organization. The role combines hands-on bookkeeping with operational leadership, requiring strong multitasking and attention to detail.

You will manage AP/AR, invoicing, reconciliations, month-end close, and regulatory reporting while coordinating office operations and vendor relationships in a fast-paced environment.