Office Administrator & QuickBooks Specialist

RUSTIC STEEL CREATIONS INC; Tampa (FL); Vor Ort; USD 42.000 - 62.000; Vollzeit

Zusammenfassung

Rustic Steel Creations Inc in Tampa, FL is seeking an organized Office Administrator to support day-to-day operations, handle calls, manage filing, payroll, and basic HR functions. The role requires 3–5 years of office experience and proficiency with QuickBooks Online and MS Office.

Coordinate scheduling, process invoices, contact vendors, and liaise with the CPA for tax preparation and year-end reporting. A fast-paced environment demands strong attention to detail and confidentiality.

Qualifikationen

• 3–5 years of office administration experience.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• QuickBooks Online proficiency is REQUIRED.
• Strong knowledge of accounting principles.

Aufgaben

• Manage day-to-day office operations for a smooth work environment.
• Answer and direct calls, emails, and correspondence professionally.
• Maintain and organize filing systems, records, and documents (digital and physical).
• Coordinate scheduling, appointments and meetings for staff and management.
• Process invoices, purchase orders, and assist with basic bookkeeping tasks.
• Greet visitors and vendors; maintain a welcoming atmosphere.
• Order and manage office supplies and inventory.
• Process payroll and maintain payroll records.
• Basic HR functions: onboarding, offboarding, personnel files, compliance.
• Accounts payable and receivable management.
• Coordinate with CPA for tax preparation and year-end reporting; handle sales tax filings.

Kenntnisse

MS Office Suite

Attention to detail

Organization & multitasking

Written and verbal communication

Customer service

Ausbildung

High school diploma or equivalent

Tools

Microsoft Office

QuickBooks Online

Jobbeschreibung

Rustic Steel Creations Inc in Tampa, FL is seeking an organized Office Administrator to support day-to-day operations, handle calls, manage filing, payroll, and basic HR functions. The role requires 3–5 years of office experience and proficiency with QuickBooks Online and MS Office.

Coordinate scheduling, process invoices, contact vendors, and liaise with the CPA for tax preparation and year-end reporting. A fast-paced environment demands strong attention to detail and confidentiality.