Office Manager - Plumbing Office

PLUMBING & HEATING CORP; New York (NY); On-site; USD 28,000 - 41,000; Part time

Benefits offered by this job

Paid time off

Profit sharing

Job summary

PLUMBING & HEATING CORP is seeking a dynamic, highly organized part-time Office Manager to support our plumbing operations in New York. This role prioritizes efficient office workflows, precise financial record-keeping, and strong administrative support across the organization.

The ideal candidate has at least 2 years of experience in plumbing office management, exceptional communication skills, and a proactive approach to handling diverse tasks.

Qualifications

• Minimum 2 years of office management experience in the plumbing trades.
• Proficiency with QuickBooks Online and general bookkeeping practices.
• Excellent verbal and written communication with professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules.

Responsibilities

• Oversee daily office operations, including answering phones and calendar scheduling.
• Handle basic bookkeeping tasks in QuickBooks Online (invoicing, estimates).
• Maintain organized digital and physical filing systems with regulatory compliance where applicable.
• Communicate with plumbing supply houses for materials prices and deliveries.

Skills

Office management

Communication skills

Organizational skills

Proactive attitude

QuickBooks Online

Tools

QuickBooks Online

Job description

Benefits

• Paid time off
• Profit sharing

Job Overview

We are seeking a dynamic and highly organized part-time Office Manager to join our plumbing company! This multifaceted role is essential in ensuring the smooth operation of our office environment, managing financial records with precision, and supporting administrative functions across the organization. The ideal candidate need to have at least 2 years experience in plumbing trades, demonstrate exceptional communication and organizational skills, and possess a proactive attitude to handle diverse responsibilities with enthusiasm.

Duties

• Oversee daily office operations, including answering phones, and calendar scheduling to ensure seamless communication and workflow.
• Handle simple bookkeeping tasks using QuickBooks Online software, including invoicing job tickets, estimating.
• Maintain organized filing systems both digital and physical and ensure compliance with record-keeping regulations specific to plumbing office management if applicable.
• Communicate with plumbing supply houses to get materials prices, delivery, etc.

Requirements

• Proven at least 2 years of experience in office management in the plumbing trades.
• Strong proficiency with QuickBooks accounting software and general bookkeeping practices.
• Excellent communication skills both verbal and written with a professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules and prioritize tasks efficiently.
• Familiarity with plumbing-related administrative procedures is a must.

Application Question(s):

• Do you have office management experience in plumbing trades?