Plumbing Office Manager

Plumbing & Heating Corp; New York (NY); On-site; USD 28,000 - 36,000; Part time

Benefits offered by this job

Paid time off

Profit sharing

Job summary

Plumbing & Heating Corp invites applications for a part-time Office Manager to supervise daily office operations, manage finances, and support administrative tasks across our plumbing business. The role requires strong organization, communication, and proactive multitasking.

Experience in plumbing trades is preferred to align with industry workflows. The successful candidate will handle calls, scheduling, invoicing, and filing, ensuring accurate records and smooth coordination with suppliers and

Qualifications

• 2+ years of office management experience in the plumbing trades.
• Proficient in QuickBooks accounting software and general bookkeeping.
• Excellent verbal and written communication with professional phone etiquette.

Responsibilities

• Oversee daily office operations and calendar scheduling.
• Perform simple bookkeeping tasks including invoicing and estimating.
• Maintain organized digital and physical filing systems and ensure regulatory record-keeping.

Skills

Office management

QuickBooks proficiency

Excellent communication

Organizational skills

Plumbing office procedures

Tools

QuickBooks Online

Job description

Job Overview

We are seeking a dynamic and highly organized part-time Office Manager to join our plumbing company! This multifaceted role is essential in ensuring the smooth operation of our office environment, managing financial records with precision, and supporting administrative functions across the organization. The ideal candidate need to have at least 2 years experience in plumbing trades, demonstrate exceptional communication and organizational skills, and possess a proactive attitude to handle diverse responsibilities with enthusiasm.

Duties

• Oversee daily office operations, including answering phones, and calendar scheduling to ensure seamless communication and workflow.
• Handle simple bookkeeping tasks using QuickBooks Online software, including invoicing job tickets, estimating.
• Maintain organized filing systems—both digital and physical—and ensure compliance with record-keeping regulations specific to plumbing office management if applicable.
• Communicate with plumbing supply houses to get materials prices, delivery, etc.

Requirements

• Proven at least 2 years of experience in office management in the plumbing trades.
• Strong proficiency with QuickBooks accounting software and general bookkeeping practices.
• Excellent communication skills—both verbal and written—with a professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules and prioritize tasks efficiently.
• Familiarity with plumbing-related administrative procedures is a must.

Application Question(s)

• Do you have office management experience in plumbing trades?

Benefits

• Paid time off
• Profit sharing