Plumbing Office Manager: Organized Ops & QuickBooks Pro

Chris Baily; New York (NY); On-site; USD 30,000 - 47,000; Part time

Job summary

Chris Baily is seeking a part-time Office Manager to oversee daily office operations for a plumbing company in New York. The role emphasizes accurate bookkeeping, invoicing, and calendar management, with focus on proactive administration and strong communication.

The ideal candidate will have at least 2 years of office management experience in plumbing trades, be proficient in QuickBooks Online, and maintain organized filing systems while supporting cross-functional administrative tasks.

Qualifications

• 2+ years of experience in office management in the plumbing trades.
• Proficient with QuickBooks accounting software and general bookkeeping practices.
• Excellent verbal and written communication skills with professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules and prioritize tasks.

Responsibilities

• Oversee daily office operations, including answering phones and calendar scheduling.
• Handle simple bookkeeping tasks with QuickBooks Online, including invoicing job tickets and estimating.
• Maintain organized digital and physical filing systems and ensure compliance with record-keeping for plumbing office management.
• Communicate with plumbing supply houses to obtain materials prices and arrange deliveries.

Skills

Communication

Organizational skills

Proactive attitude

Tools

QuickBooks Online

Job description

Chris Baily is seeking a part-time Office Manager to oversee daily office operations for a plumbing company in New York. The role emphasizes accurate bookkeeping, invoicing, and calendar management, with focus on proactive administration and strong communication.

The ideal candidate will have at least 2 years of office management experience in plumbing trades, be proficient in QuickBooks Online, and maintain organized filing systems while supporting cross-functional administrative tasks.