Office Manager | Executive Assistant

Pavilion Construction; Carrollton (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Pavilion Construction, located in Carrollton, TX, seeks an Office Manager / Executive Assistant to support the President and keep the office running smoothly. You will handle administrative tasks, manage daily operations, and create a welcoming experience for employees, clients, and visitors.

The ideal candidate has 2+ years in executive support or office management, strong Microsoft Office skills, and excellent communication and organization abilities.

Qualifications

• 2+ years of experience in executive support, office management, operations, or a similar role.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook).
• Strong organization and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative and organizational support to the President.
• Manage day-to-day office operations and administrative needs.
• Coordinate schedules, correspondence, documents, and other executive support tasks.
• Answer and direct incoming calls and communications.
• Greet and assist employees, clients, and visitors.
• Manage office supplies, materials, and vendor needs.
• Anticipate needs and proactively develop solutions.
• Support meetings, projects, and company initiatives.
• Maintain a professional, organized, and welcoming office environment.

Skills

Executive support

Office management

Operations

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Office Manager / Executive Assistant

BUILDING YOUR VISION

At Pavilion Construction, "BUILDING YOUR VISION" means more than building great projects-it means building great careers. We value hard work, collaboration, mentorship, and creating opportunities for our people to grow.

THE OPPORTUNITY

As our Office Manager / Executive Assistant, you'll help keep the office and leadership team organized, supported, and running smoothly. You'll manage day-to-day office needs, provide direct support to the President, and create a welcoming experience for employees, clients, and visitors.

This role is a great fit for someone who anticipates needs, takes initiative, stays organized, and enjoys being the person others can count on to keep things moving.

WHAT YOU'LL DO

• Provide administrative and organizational support to the President
• Manage day-to-day office operations and administrative needs
• Coordinate schedules, correspondence, documents, and other executive support needs
• Answer and direct incoming calls and communications
• Greet and assist employees, clients, and visitors
• Manage office supplies, materials, and vendor needs
• Anticipate needs, identify challenges, and proactively develop solutions
• Support meetings, special projects, and company initiatives
• Maintain a professional, organized, and welcoming office environment

WHAT YOU'LL BRING

• 2+ years of experience in executive support, office management, operations, or a similar role
• Proficiency with Microsoft Office, including Excel, Word, and Outlook
• Excellent organization and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities with accuracy and urgency
• Strong interpersonal and customer service skills
• A proactive, solutions-focused approach
• Professionalism, discretion, and sound judgment
• A collaborative, positive attitude and willingness to jump in where needed

Ready to build your vision? We'd love to hear from you.