Office Coordinator

RecruitHook; Hackensack (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

RecruitHook is seeking an Executive Office Coordinator to support senior leadership and oversee day-to-day headquarters office operations. The role is ideal for a polished, proactive professional who thrives on organization and taking on increasing responsibility in a stable, collaborative environment.

You will manage calendars, coordinate meetings, handle vendor relationships, and support events and initiatives while maintaining a professional office atmosphere.

Qualifications

• Bachelor’s degree required; 2+ years of administrative, executive support, or office management experience preferred.
• Experience supporting executives or managing a corporate office environment is a plus.
• Strong organizational, time-management, and multitasking abilities.

Responsibilities

• Support senior executives with calendar and meeting coordination
• Manage day-to-day headquarters office operations
• Coordinate daily lunches, catering, and meeting logistics
• Manage vendors, shipping, receiving, and office supplies
• Welcome and coordinate visitors, clients, and vendors
• Support company events and employee activities
• Prepare correspondence, reports, and presentations
• Assist with administrative projects and office initiatives
• Over time, take on travel arrangements, expense reporting, executive support, and audit-related responsibilities

Skills

Organizational skills

Time management

Multitasking

Verbal communication

Written communication

Microsoft Office proficiency

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

We’re partnering with a well-established organization seeking a polished, proactive, and highly organized Executive Office Coordinator to support senior leadership and oversee day-to-day headquarters office operations. This is a great opportunity for someone who enjoys being the go-to person in a professional office environment, thrives on organization, and wants to take on increasing responsibility over time. The company offers excellent benefits, a collaborative culture, and long-term stability.

Key Responsibilities:

• Support senior executives with calendar and meeting coordination
• Manage day-to-day headquarters office operations
• Coordinate daily lunches, catering, and meeting logistics
• Manage vendors, shipping, receiving, and office supplies
• Welcome and coordinate visitors, clients, and vendors
• Support company events and employee activities
• Prepare correspondence, reports, and presentations
• Assist with administrative projects and office initiatives
• Over time, take on travel arrangements, expense reporting, executive support, and audit-related responsibilities

Qualifications:

• Bachelor’s degree required- min. 2 years of administrative, executive support, or office management experience preferred
• Experience supporting executives or managing a corporate office environment is a plus
• Strong organizational, time-management, and multitasking skills
• Excellent verbal and written communication
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Professional, polished demeanor with strong customer service skills
• Highly detail-oriented with strong problem-solving abilities
• Reliable, proactive, and able to work independently and as part of a team

Ideal Candidate:

• We’re looking for someone who is professional, personable, dependable, and comfortable taking ownership. The right person will be someone who enjoys creating an organized office environment, working with executives and vendors, and becoming a trusted resource for the organization.