Office Manager

Analytics Partners; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive benefits

Employer retirement match

Generous PTO & parental leave

Professional development support

Office snacks & culture events

Job summary

Analytics Partners is seeking an Office Manager to join our Human Resources team and support our offices across the world. You will help maintain facilities, coordinate vendor services, and assist with onboarding and events to ensure smooth operations.

The role requires a proactive, customer-focused mindset, strong communication, and excellent organizational skills to manage multiple priorities in a fast-paced environment.

Qualifications

• Proactive problem-solving approach and willingness to help across tasks.
• Proficiency with Microsoft Office Suite, Outlook, and basic office technology.
• Reliability and integrity with confidential information.
• 3+ years in customer service, hospitality, or administrative support.
• Strong verbal and written communication.
• Strong organizational skills with multi-priority management.

Responsibilities

• Respond to building occupant maintenance/repair requests.
• Coordinate and manage repair and maintenance work by technicians and vendors.
• Obtain price quotes for procurement of parts, services, and labor.
• Coordinate office moves, adds, and changes.
• Provide coordination and support for events, meetings, and conference facilities.
• Assist HR with onboarding and IT access.
• Provide administrative support to Americas leaders on resourcing requests.
• Reception and guest support, mail and courier services, and landlord relations.

Skills

Customer service

Hospitality experience

Administrative support

Communication

Organization

Multitasking

Tools

Microsoft Office Suite

Outlook

Job description

• The Office Manager is a part of dynamic Human Resources Team that supports the business across multiple disciples, including supporting our offices in 8 countries around the world. The team is passionate, truly cares about the impact and contribution that feeds into success at the individual, team, and overall company level
• Ensure all building systems are operational and are maintained in accordance with company policies, environmental regulations, building codes, and local/national regulations
• Respond to building occupant maintenance/repair requests
• Coordinate and manage repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, and janitorial work
• Ensure vendor services are performed timely and properly and elevate issues timely
• Obtain and review price quotes for the procurement of parts, services, and labor for projects
• Coordinate and manage office moves, adds, and change activities
• Meet with vendors and obtain cost estimates for space-related projects and assist with furniture setup and relocation
• Provide coordination and support events, meeting, and conference facilities as required
• Coordinate the delivery of amenities and supplies which include food services, food cleanup, office supplies, event set up, event tear down, IT equipment, etc
• Assist the Human Resources team with employee onboarding and IT access
• Provide administrative support to Americas leaders on resourcing requests and ad hoc projects
• Other duties that may include but are not limited to reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations and management of building access passes, safety, and security support

Benefits

• Competitive Benefits: Access robust medical, dental, and vision coverage
• Invest in Tomorrow: Save for the future with a retirement plan, featuring employer match
• Work-Life Balance: Enjoy generous PTO, company holidays, and expanded parental leave
• Commitment to Growth: Keep growing with continuous professional development opportunities and support
• Culture of Connection: Connect with your collaborators at fun employee events, or over in-office snacks

Proactive problem-solving approach and willingness to “jump in” wherever neededProficiency with Microsoft Office Suite, Outlook, and basic office technologyReliability and integrity when handling confidential informationAt least 3 year of prior experience in a customer service, hospitality, or administrative support roleA customer-first mindset, with professionalism and discretion in all interactionsStrong verbal and written communication skillsAbility to build positive relationships across all levels of the organizationStrong organizational skills with the ability to manage multiple priorities