Office Manager / Bookkeeper

Surface 678, PA; North Carolina; On-site; USD 52,000 - 78,000; Full time

Job summary

Surface 678, PA is seeking an Administrative Office Manager to oversee the organization’s administrative activities. The role includes managing records, facilities, payroll, benefits, billing, and AR/AP, while supporting leadership with HR coordination and policy updates.

The candidate should have prior experience in administrative services, strong organizational and leadership skills, and the ability to multi-task in a fast-paced environment. This is an on-site position based in North Carolina.

Qualifications

• Experience in administrative services or related fields.
• Ability to prioritize and multi-task.
• Strong organizational skills.
• Deadline- and detail-oriented.
• Strong leadership qualities.

Responsibilities

• Oversee administrative activities of the organization.
• Manage records and information.
• Plan and maintain work facilities.
• Provide administrative assistance to management team.
• Manage payroll (ADP), benefits/insurance, and timesheets.
• Perform monthly financial tasks (billing, AP/AR, collections, cash flow, expense coding in QuickBooks Online; coordinate with offsite Accountant).
• Assist leadership in HR coordination (training, time off, policy updates, retirement benefits).
• Perform other office tasks (supplies, mail, custodial duties).

Skills

Administrative coordination

Multi-tasking

Organizational skills

Deadline-oriented

Leadership

Job description

Job Description

We are looking to hire an Administrative Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization.

Responsibilities

• Manage records and information
• Plan and maintain work facilities
• Provide administrative assistance to management team
• Manage and administer payroll (ADP), Benefits and insurance management, and Timesheets
• Performing monthly financial tasks with specific duties (i.e. monthly billing, AP/AR, overdue payment collections, cash flow, financial expense coding (Quickbooks Online), and coordination with offsite Accountant)
• Assisting firm leadership in human resource coordination, including, training, time off, Office Policy Manual updates, retirement benefits
• Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)

Qualifications

• Previous experience in administrative services or other related fields
• Ability to prioritize and multi-task
• Strong organizational skills
• Deadline and detail-oriented
• Strong leadership qualities