Office Manager/Bookkeeper

365Labs; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

365Labs in Baton Rouge is seeking an organized Office Manager with hands-on bookkeeping experience to support multiple subsidiaries. You will manage office operations, handle invoicing, payments, and payroll tasks in QuickBooks, and help keep projects on track.

Key duties include vendor management, onboarding new staff, coordinating meetings and events, and assisting with HR questions and PTO tracking. You will also monitor deliveries, coordinate logistics with clients, and ensure smooth

Qualifications

• Education in accounting or business with bookkeeping experience.
• 2+ years using QuickBooks for AR/AP and Assisted Payroll is required.
• Proficiency with Microsoft Office and QuickBooks.
• Experience handling 401k administration is a plus.

Responsibilities

• Manage office activities and bookkeeping for multiple companies in QuickBooks.
• Handle vendor relationships and onboarding of new employees.
• Coordinate meetings, events, and tenant issues.
• Invoicing clients, collecting and depositing payments, and paying vendors.
• Ensure deliveries and coordinate logistics with clients; support assisted payroll.
• Provide basic HR assistance and track PTO.

Skills

Bookkeeping

QuickBooks

AR/AP

Payroll

Vendor mgmt

Onboarding

HR support

Office administration

Education

Accounting degree

Business degree

Some college + 2 yrs bookkeeping

Tools

ConnectWise

Microsoft Office

Job description

Great career opportunity for a responsible, energetic, experienced Office Manager with bookkeeping knowledge. Must be QuickBooks savvy, able to multi-task, able to work in a fast-paced work environment, organized, reliable, quick-learner and trustworthy.

As part of this Office Manager Position, you would be required to manage office activities and perform bookkeeping functions for multiple companies in QuickBooks.

The office activities would include managing vendors, helping onboard new employees, facilitating meetings and events, managing tenant issues. Bookkeeping would include invoicing clients, collect and deposit payments, make payments to vendors, ensure deliveries, coordinate logistics with clients and complete assisted payroll. You would also need to perform general office administrative duties like helping employees with basic HR questions and keeping track of PTO etc.

This will be a full-time position that will require to be in office during office hours.

You will receive competitive salary, excellent benefits, a modern office and an excellent opportunity to grow your career.

Position Requirements

• Accounting degree or Business degree or Partial College with 2 years Bookkeeping experience.
• A minimum experience of 2 year using Quick books to do AR/AP/Assisted Payroll is a pre-requisite for this position.
• Computer Efficiencies: Knowledge of Microsoft Office and QuickBooks.
• At least one year experience with Quickbooks Assisted Payroll.
• Experience with administering 401k plan.
• Knowledge of Connectwise software will be a plus.
• At least 2 professional References will be required.