Office Manager / Administrative Assistant | Houston | On-site | Direct Hire

Talance Group; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Talance Group partners with a global commodity company to hire an Office Manager / Administrative Assistant for its Houston headquarters. This role keeps HQ running: the office, travel, events, vendors, and new hire setup.

Based in Houston, this full-time, in-office position supports travel logistics, onboarding, and day-to-day admin operations under the Global Administrative and Facilities Manager.

Qualifications

• 5+ years as an administrative assistant, executive assistant, or office administrator.
• Lead admin experience preferred; supervisory experience is a plus.
• Discretion and polish when handling confidential matters.
• Ownership mindset: proactively finish tasks without prompting.

Responsibilities

• Daily office operations including meeting rooms, kitchen, supplies, and catering.
• Manage domestic and international travel, visa and travel docs for employees.
• Maintain relationships with vendors, maintenance providers, and building management.
• Coordinate internal meetings, employee events, and external conferences.
• Handle invoices, expenses, and purchase documentation.
• Provide onboarding support including workspace prep and office access.
• Guide and support the local admin team with the Global Administrative and Facilities Manager.

Skills

5+ years

Supervisory experience

Discretion & polish

Ownership

Education

Bachelor's degree preferred

Tools

Navan

Job description

We're partnering with a global commodity company to hire an Office Manager / Administrative Assistant for its Houston headquarters. This person keeps HQ running: the office, travel, events, vendors, and new hire setup.

What you'll own:

• Daily office operations, including meeting rooms, kitchen, supplies, and catering
• Domestic and international travel, plus visa and travel documentation for employees
• Relationships with vendors, maintenance providers, and building management
• Internal meetings, employee events, and external conferences
• Invoices, expenses, and purchase documentation
• Onboarding support, including workspace prep and office access
• Day-to-day guidance for the local admin team, in partnership with the Global Administrative and Facilities Manager

What you bring:

• 5+ years as an administrative assistant, executive assistant, office administrator, or similar
• Lead admin experience preferred. Supervisory experience is a plus.
• Discretion and polish with executives and confidential matters
• Ownership. You see what needs doing and finish it without being chased.
• Bachelor's degree preferred
• Bonus: Navan or a similar travel and expense platform, and experience at a global or multinational company

Full-time, permanent, in-office.

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