Administrative Assistant (m/f/d) in Houston, TX

HOYER GmbH; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

HOYER GmbH in Houston, TX, seeks an Administrative Assistant (m/f/d) to deliver high-level administrative support to senior leaders, coordinate calendars, meetings, and travel, and ensure smooth office operations.

You will manage onboarding, budgets, and confidential information while coordinating SHEQ matters and supporting the Sales team with events and communications.

Qualifications

• Several years of experience in an Executive Assistant, Office Management, or similar administrative role.
• Strong organizational skills with the ability to manage multiple priorities and stakeholders.
• Excellent written and verbal communication skills in a professional environment.
• Proficiency in Microsoft Office, especially PowerPoint, and common scheduling tools.

Responsibilities

• Provide comprehensive administrative support to the President, CFO, COO, and VP of Sales, including calendar management, meeting coordination, and travel arrangements.
• Coordinate day-to-day office operations, ensuring a well-organized and efficient workplace environment.
• Manage relationships with facility providers, vendors, and external service partners.
• Support onboarding activities and oversee office-related budgets, expenses, and supplies.
• Act as the local coordinator for SHEQ matters, supporting compliance, audits, documentation, and reporting.
• Assist the Sales team with customer communications, account information, and the coordination of customer events, trade shows, and visits.
• Prepare presentations, reports, and correspondence while handling confidential information and supporting special projects.

Skills

Executive Assistant

Office Management

Microsoft Office

PowerPoint

Scheduling tools

Tools

Scheduling tools

Job description

We are among the world's leading providers of logistics solutions for the chemical, mineral oil, gas, and food industries, based on our core competencies. As a family business, we stand behind each and every one of our 3,800 employees worldwide. Their skills, commitment, and expertise are the foundation that allows us to always go a step further and consistently deliver the best solutions to our customers. Make something special out of your skills too.

For our location in Houston, TX, we are looking for an Administrative Assistant (m/f/d) who will provide high-level administrative support to our senior leadership team. In this role, you will coordinate key office operations, manage priorities across multiple stakeholders, and help ensure the smooth day-to-day functioning of the organization.

Your Responsibilities

• Provide comprehensive administrative support to the President, CFO, COO, and VP of Sales, including calendar management, meeting coordination, and travel arrangements


• Coordinate day-to-day office operations, ensuring a well-organized and efficient workplace environment.Manage relationships with facility providers, vendors, and external service partners


• Support onboarding activities and oversee office-related budgets, expenses, and supplies


• Act as the local coordinator for SHEQ matters, supporting compliance, audits, documentation, and reporting


• Assist the Sales team with customer communications, account information, and the coordination of customer events, trade shows, and visits


• Prepare presentations, reports, and correspondence while handling confidential information and supporting special projects

Your Expertise

• Several years of experience in an Executive Assistant, Office Management, or similar administrative role


• Strong organizational skills with the ability to manage multiple priorities and stakeholders


• Excellent written and verbal communication skills in a professional environment


• Proficiency in Microsoft Office, especially PowerPoint, and common scheduling tools


• High level of discretion and professionalism in handling confidential information


• Strong attention to detail and confidence in interacting with senior executives, vendors, and external partners


• Experience with expense management, budget tracking, and supporting multiple leaders is an advantage