Administrative Assistant (m/f/d) in Houston, TX

HOYER Group; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

HOYER Group in Houston, TX is seeking an Administrative Assistant (m/f/d) to provide high-level support to our senior leadership. You will coordinate calendars, plan travel, and help ensure smooth day-to-day operations across the office while maintaining discretion with confidential information.

You will manage relationships with vendors, support onboarding and budgets, and assist the Sales team with customer communications and events.

Qualifications

• Several years in an Executive Assistant or Office Management role.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication in a professional setting.
• Proficiency in Microsoft Office, especially PowerPoint, and scheduling tools.
• High discretion and professionalism handling confidential information.
• Attention to detail and comfort interacting with executives, vendors, and partners.
• Experience with expense management and budgeting is a plus.

Responsibilities

• Provide comprehensive administrative support to the President and senior leaders, including calendar management, meeting coordination, and travel arrangements.
• Coordinate day-to-day office operations and manage relationships with facility providers, vendors, and external partners.
• Support onboarding and oversee office budgets, expenses, and supplies.
• Act as local coordinator for SHEQ matters, supporting compliance, audits, documentation, and reporting.
• Assist Sales with customer communications, account information, and coordination of events and visits.
• Prepare presentations, reports, and correspondence while handling confidential information and special projects.

Skills

Executive support experience

Office management

Strong organizational skills

Excellent communication

Discretion & professionalism

Budgeting & expense tracking

Stakeholder management

Tools

Microsoft Office (PowerPoint)

Scheduling tools

Job description

• HOYER Global (USA), Inc
• Houston
• Office, administration, processing
• Transport
• Code: USA2026-05

We are among the world's leading providers of logistics solutions for the chemical, mineral oil, gas, and food industries, based on our core competencies. As a family business, we stand behind each and every one of our 3,800 employees worldwide. Their skills, commitment, and expertise are the foundation that allows us to always go a step further and consistently deliver the best solutions to our customers. Make something special out of your skills too.

For our location in Houston, TX, we are looking for a Administrative Assistant (m/f/d) who will provide high-level administrative support to our senior leadership team. In this role, you will coordinate key office operations, manage priorities across multiple stakeholders, and help ensure the smooth day-to-day functioning of the organization.

Your Responsibilities

• Provide comprehensive administrative support to the President, CFO, COO, and VP of Sales, including calendar management, meeting coordination, and travel arrangements
• Coordinate day-to-day office operations, ensuring a well-organized and efficient workplace environment.Manage relationships with facility providers, vendors, and external service partners
• Support onboarding activities and oversee office-related budgets, expenses, and supplies
• Act as the local coordinator for SHEQ matters, supporting compliance, audits, documentation, and reporting
• Assist the Sales team with customer communications, account information, and the coordination of customer events, trade shows, and visits
• Prepare presentations, reports, and correspondence while handling confidential information and supporting special projects

Your Expertise

• Several years of experience in an Executive Assistant, Office Management, or similar administrative role
• Strong organizational skills with the ability to manage multiple priorities and stakeholders
• Excellent written and verbal communication skills in a professional environment
• Proficiency in Microsoft Office, especially PowerPoint, and common scheduling tools
• High level of discretion and professionalism in handling confidential information
• Strong attention to detail and confidence in interacting with senior executives, vendors, and external partners
• Experience with expense management, budget tracking, and supporting multiple leaders is an advantage