Office Manager - River Oaks - Houston, TX

Burnett Specialists Staffing | Recruiting; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

A staffing and recruiting firm in Houston is seeking an Office Manager to ensure smooth office operations and provide administrative support to leadership. The role includes managing vendor relationships, office supplies, and assisting with HR processes and executive travel. Ideal candidates should possess strong organizational and communication skills, be proficient in Microsoft Office, and be eager to learn new tools. Prior experience is a plus but not mandatory.

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency with Microsoft Office and basic familiarity with online tools preferred.

Responsibilities

• Serve as the main point of contact for building management and vendors.
• Manage security access and troubleshoot employee badge issues.
• Maintain office and kitchen supply inventories.
• Organize logistics for large meetings and internal events.
• Coordinate with outsourced IT for day-to-day tech support.
• Manage filing and document organization in SharePoint.

Skills

Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

Proficiency with Microsoft Office

Familiarity with SharePoint, Expensify, Narvana

Job description

The Office Manager is responsible for ensuring the smooth day-to-day operations of the Houston office, providing administrative support to leadership, and coordinating with external vendors and service providers. This role requires strong organizational and communication skills, a proactive mindset, and the ability to juggle multiple priorities efficiently.

KEY RESPONSIBILITIES

Office Administration & Operations

• Serve as the main point of contact for building management and vendors to address facility, maintenance, and visitor needs
• Manage security access and coordinate with the security system vendor to troubleshoot employee badge issues
• Maintain office and kitchen supply inventories and ensure timely restocking
• Organize and support logistics for large meetings and internal events
• Coordinate with the outsourced IT provider for day-to-day tech support issues (e.g., login problems, connectivity, hardware needs)
• Manage filing and document organization in SharePoint and assist with maintaining the company’s electronic filing structure
• Distribute updated versions of documents to relevant team members as requested
• Support leadership with reviewing basic vendor payment trends or simple data tracking as needed
• No prior accounting experience required; training provided

Human Resources Coordination

• Function as liaison with the company’s outsourced PEO for payroll processing, onboarding, and offboarding employees
• Assist with bi-weekly and semi-monthly payroll cycles
• Help ensure compliance with HR documentation and processes
• No prior HR experience required; training provided

Executive Support

• Assist executives with expense reporting, travel bookings, and reimbursement submissions via Expensify and Narvana
• Help maintain organized records of expense reports and approvals

QUALIFICATIONS

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency with Microsoft Office and basic familiarity with online tools (SharePoint, Expensify, Narvana preferred)
• Comfort consulting with multiple stakeholders, both internal and external
• Eagerness to learn and take initiative; prior office management or administrative experience a plus