Global HQ Office Manager & Admin Lead

Talance Group; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Talance Group partners with a global commodity company to hire an Office Manager / Administrative Assistant for its Houston headquarters. This role keeps HQ running: the office, travel, events, vendors, and new hire setup.

Based in Houston, this full-time, in-office position supports travel logistics, onboarding, and day-to-day admin operations under the Global Administrative and Facilities Manager.

Qualifications

• 5+ years as an administrative assistant, executive assistant, or office administrator.
• Lead admin experience preferred; supervisory experience is a plus.
• Discretion and polish when handling confidential matters.
• Ownership mindset: proactively finish tasks without prompting.

Responsibilities

• Daily office operations including meeting rooms, kitchen, supplies, and catering.
• Manage domestic and international travel, visa and travel docs for employees.
• Maintain relationships with vendors, maintenance providers, and building management.
• Coordinate internal meetings, employee events, and external conferences.
• Handle invoices, expenses, and purchase documentation.
• Provide onboarding support including workspace prep and office access.
• Guide and support the local admin team with the Global Administrative and Facilities Manager.

Skills

5+ years

Supervisory experience

Discretion & polish

Ownership

Education

Bachelor's degree preferred

Tools

Navan

Job description

Talance Group partners with a global commodity company to hire an Office Manager / Administrative Assistant for its Houston headquarters. This role keeps HQ running: the office, travel, events, vendors, and new hire setup.

Based in Houston, this full-time, in-office position supports travel logistics, onboarding, and day-to-day admin operations under the Global Administrative and Facilities Manager.