Office Manager/Administrative Assistant

Carolinas Coastal Construction Group, LLC; Ocean Isle Beach (NC); On-site; USD 46,000 - 55,000; Full time

Benefits offered by this job

Flexible schedule

Health insurance

Paid time off

Vision insurance

Job summary

Carolinas Coastal Construction Group, LLC is seeking an Office Manager/Administrative Assistant to oversee daily office operations, calendar coordination, and front desk duties on site. The role emphasizes proactive organization, strong communication, and bilingual capabilities as a plus.

We offer a full-time, on-site position with paid holidays, vacation, sick and personal days, plus benefits such as health and vision insurance.

Qualifications

• Experience in office management and administrative support.
• Proactive, detail-oriented, and organized with strong communication.
• Bilingual abilities preferred.
• Residential and commercial construction experience a plus.
• Proficiency in Microsoft Office and PDF editing.

Responsibilities

• Oversee daily office operations, including supply management and facility organization.
• Manage multi-line phone systems, answer inquiries, direct calls, and provide front desk service.
• Coordinate calendar management for staff and executives, schedule appointments and meetings.
• Handle data entry tasks using spreadsheets and productivity software such as Microsoft Office.
• Oversee product selections with residential customers and manage submittals.
• Assist with clerical duties including proofreading, filing, and general admin tasks.

Skills

Customer service

Multitasking

Calendar management

Data entry

MS Office

Front desk

Bilingual

Communication

Tools

Word

Excel

PDF handling

Job description

Job Description

Job Description

Job Summary

We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team. This vital role combines office management with daily contact with customers and suppliers. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, bilingual a plus. You will serve as the point of contact for our office, managing administrative tasks, coordinating schedules. Experience in both residential and commercial construction a plus.

Responsibilities

• Oversee daily office operations, including supply management, equipment maintenance, and facility organization to ensure a seamless work environment.
• Manage multi-line phone systems, answer inquiries promptly, direct calls appropriately, and provide exceptional front desk customer service.
• Coordinate calendar management for staff and executives, scheduling appointments, meetings.
• Handle data entry tasks using spreadsheets and productivity software such as Microsoft Office (Word, Excel) to maintain accurate records and reports. Word, Excel and PDF experience a must.
• Oversee product selections with residential customers and produce and submit commercial submittals.
• Assist with clerical duties such as proofreading documents, word processing, maintaining filing systems, and performing general administrative tasks with high accuracy.
• Provide personal assistant support as needed, including travel arrangements or special project coordination. Please note we are a family owned company with additional income producing entities and cross over tasks may be requested.
• Experience with Social Media is an asset.
• Demonstrate technical proficiency in computer literacy, office management software, and familiarity.
• Strong background in clerical work with a focus on customer service and ability to multi task.
• Bilingual abilities are preferred to effectively communicate with diverse clients and team members.

This position is full time, on site with paid holiday, vacation time and both sick and personal days.

Pay: $1,000.00 - $1,200.00 per week

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Company Description

We are a North and South Carolina Unlimited licensed building and general contractor with over 75 years combined experience.

We stand out from other companies due to our dedication to quality work, our in house AWI Premium Millwork shop and the fact that we perform all carpentry related work with over 47 skilled tradesman and employees

Company Description

We are a North and South Carolina Unlimited licensed building and general contractor with over 75 years combined experience. We stand out from other companies due to our dedication to quality work, our in house AWI Premium Millwork shop and the fact that we perform all carpentry related work with over 47 skilled tradesman and employees