Front Office Administrator/ Payroll Coordinator

Hybrid Renovations; California (MO); On-site; USD 34,000 - 52,000; Full time

Job summary

Hybrid Renovations is seeking a friendly and organized Receptionist / Office Administrator to join our team. You will handle front desk duties, manage communications, and provide essential administrative support to project managers in a busy construction environment.

Ideal candidates are detail-oriented, dependable, and capable of multitasking while delivering exceptional customer service. Proficiency with Microsoft Office or Google Workspace and a professional demeanor are required, with

Qualifications

• Previous receptionist/administrative experience preferred.
• Experience in a construction or home improvement environment is a plus but not required.
• Strong communication and customer service skills; detail oriented and reliable.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Welcome clients, vendors, and visitors; create a positive first impression.
• Monitor and respond to company email inbox and direct messages.
• Schedule appointments, meetings, and events.
• Provide administrative support to project managers and staff.
• Organize and maintain project files, permits, contracts, and documents.
• Coordinate with vendors, subcontractors, and customers as needed.
• Order and manage office supplies; keep the office organized.
• Assist with basic bookkeeping tasks including invoices and payments.
• Support management with daily operations and tasks.

Skills

Customer service

Organizational skills

Multitasking

Communication

Attention to detail

Tools

MS Office

Google Workspace

Scheduling software

Job description

Job Description

Position Overview

We are seeking a friendly, organized, and dependable Receptionist / Office Administrator to join our team. This role combines front desk responsibilities with office administrative support to help keep daily operations running smoothly. The ideal candidate is detail-oriented, proactive, and able to multitask in a fast-paced construction environment while providing exceptional customer service.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Welcome clients, vendors, and visitors, creating a positive first impression.
• Monitor and manage the company email inbox, responding to inquiries or directing messages appropriately.
• Schedule appointments, consultations, meetings, and other company events.
• Provide administrative support to project managers and office staff.
• Organize, maintain, and update job files, permits, contracts, and other important documents.
• Coordinate with vendors, suppliers, subcontractors, and customers as needed.
• Order and maintain office supplies while ensuring the office remains organized and efficient.
• Assist with basic bookkeeping tasks, including invoices, payments, and recordkeeping.
• Support management with day-to-day operational and administrative tasks.
• Perform other administrative duties as assigned.

Qualifications

• Previous experience as a receptionist, administrative assistant, office coordinator, or office manager preferred.
• Experience in the construction or home improvement industry is a plus, but not required.
• Experience processing payroll is preferred but not required. Training will be provided for the right candidate.
• Excellent communication and customer service skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency with computers, email, scheduling software, Microsoft Office or Google Workspace, and other standard office applications.
• Professional demeanor, positive attitude, and dependable work ethic.
• Ability to work independently as well as collaboratively within a team.
• Willingness to learn new processes, take initiative, and adapt to changing priorities.
• Punctual, reliable, and committed to maintaining a professional work environment.

Why Join Our Team?

We offer a supportive and team-oriented work environment where every employee plays an important role in our success. This position provides the opportunity to develop valuable administrative and customer service skills while working alongside experienced professionals in the construction industry. If you're organized, enjoy helping others, and are looking for a stable role with opportunities to grow, we'd love to hear from you.