Front Desk Administrative Assistant

Commercial Construction Company; Village of Islandia (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation

Health, Dental & Vision insurance

Paid time off and holidays

401(k) match

Job summary

Commercial Construction Company in Islandia, NY, seeks a reliable front desk Administrative Assistant to provide essential office support and assist with marketing efforts. The role requires strong organization, communication skills, and proficiency with MS Word, Outlook, and Excel.

The position offers coordination of front desk duties, visitor management, call routing, and collaboration with owners and staff to maintain smooth operations.

Qualifications

• Associate degree or relevant Administrative Assistant experience preferred.
• Familiarity with office equipment such as printers and postage machines.
• Proficient in Word, Outlook and Excel with strong computer skills.
• Strong written communication and social media familiarity.
• Highly organized with excellent time management and prioritization.

Responsibilities

• Welcome and direct visitors and clients.
• Screen incoming calls and route to the appropriate person.
• Provide administrative support to Owner and office staff as needed.
• Manage marketing efforts including social media and website updates.
• Order and maintain office supplies.
• Assist with office equipment maintenance and service as needed.
• Sort and distribute mail; process outgoing mail.
• Maintain electronic files and records as needed.
• Take accurate meeting minutes when necessary.
• Perform occasional errands and other duties as assigned.

Skills

Administrative experience

Time management

Written communication

Social media familiarity

Organization

Education

Associate degree

Tools

Microsoft Word

Outlook

Excel

Job description

Job Summary

We are a general contractor in the commercial and industrial construction industry seeking a hardworking and reliable front desk Administrative Assistant to join our team. The ideal candidate is highly organized with excellent communication skills and a friendly demeanor. This position provides front desk and administrative support while also managing company marketing efforts.

Responsibilities

• Welcome and direct visitors and clients
• Screen incoming calls and route calls to the appropriate person
• Provide administrative support to the Owner and office staff as needed
• Manage company marketing efforts, including social media, website updates, project photos and videos, and other promotional initiatives
• Order and maintain office supplies
• Assist with office equipment maintenance and service as needed
• Sort and distribute incoming mail and packages. Process outgoing mail.
• Assist with maintaining electronic files and records as needed
• Take accurate meeting minutes when necessary
• Perform occasional errands and other duties as assigned

Qualifications

• Associate degree or previous experience as an Administrative Assistant preferred
• Familiarity with standard office equipment such as printers, postage machines, etc.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel
• Strong written communication skills and familiarity with social media platforms
• Highly organized with excellent time management skills and the ability to prioritize projects

Schedule

• Monday through Friday, 8:00 AM – 4:00 PM

Benefits/Perks

• Competitive compensation depending upon experience
• Health, Dental & Vision insurance with employer contribution
• Paid time off and paid holidaysYearly bonus based on performance
• 401(k) match