Office Manager: Admin & Operations Lead (401K Match)

Rodney Hunt Inc.; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance (95% of employee only

Paid time off + holidays

401K with company match

Job summary

Rodney Hunt Inc. is seeking an organized Office Manager to oversee daily administrative operations, manage office procedures, and support leadership.

The role requires proactive multitasking, strong communication, and a customer-service mindset to keep the office efficient and professional. You will handle meetings, reports, onboarding, records, mail, vendor coordination, and budgeting support while ensuring compliance with company policies.

Qualifications

• Four or more years of experience in office administration or a similar role.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Professional demeanor and a customer-service-oriented approach.

Responsibilities

• Oversee daily office operations to ensure the workplace runs smoothly and efficiently.
• Develop, implement, and maintain administrative procedures and office policies.
• Maintain organized electronic and physical filing systems, records, and documentation.
• Manage incoming and outgoing mail, deliveries, correspondence, and office communications.
• Coordinate office maintenance, repairs, equipment servicing, and facility needs.
• Ensure the office remains clean, organized, safe, and professional.
• Provide administrative support to management and employees as needed.
• Coordinate meetings, appointments, calendars, and internal events.
• Prepare reports, correspondence, presentations, and other business documents.
• Assist with employee onboarding, office orientation, and access coordination.
• Maintain employee-related administrative records while protecting confidential information.
• Serve as a central point of contact for internal administrative requests.
• Assist with processing invoices, purchase orders, expense reports, and reimbursements.
• Track office expenses and maintain accurate administrative records.
• Coordinate with accounting or finance personnel regarding payments and documentation.
• Assist with budget preparation, expense monitoring, and periodic reporting.
• Support accurate recordkeeping and compliance with internal procedures.
• Welcome visitors, greet clients, and direct inquiries to the appropriate personnel.
• Answer and route incoming calls, emails, and other communications as needed.
• Maintain professional communication with employees, clients, vendors, and business partners.
• Resolve routine administrative issues promptly and elevate complex matters appropriately.
• Promote a positive, collaborative, and service-oriented office environment.
• Help ensure compliance with company policies, administrative procedures, and applicable workplace requirements.
• Maintain confidential information and handle sensitive documents appropriately.
• Identify opportunities to improve office processes, reduce unnecessary expenses, and increase efficiency.
• Maintain records and documentation required for internal reviews or audits.
• Assist management with special projects and other duties as assigned.

Skills

Office administration

Time management

Multitasking

Communication

Attention to detail

Problem solving

Discretion

Independence

Customer service

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Rodney Hunt Inc. is seeking an organized Office Manager to oversee daily administrative operations, manage office procedures, and support leadership.

The role requires proactive multitasking, strong communication, and a customer-service mindset to keep the office efficient and professional. You will handle meetings, reports, onboarding, records, mail, vendor coordination, and budgeting support while ensuring compliance with company policies.