Office Manager

Insight Global; Lake Zurich (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

A staffing and recruiting company in Lake Zurich is looking for an experienced administrative leader. In this full-time role, you will develop a high-performing team, refine office procedures, and ensure financial accuracy. Proficiency in Microsoft Excel and QuickBooks is essential. The ideal candidate is proactive and has strong organizational skills.

Qualifications

• Proficiency in Microsoft Excel, Outlook, and Word.
• Hands-on experience with QuickBooks.
• Proven success in a fast-paced environment.

Responsibilities

• Lead, coach, and develop a high-performing administrative team.
• Design and refine office policies and procedures.
• Handle sensitive information professionally.

Skills

Proficiency in Microsoft Excel

Hands-on experience with QuickBooks

Strong organizational skills

Ability to juggle competing priorities

Proactive mindset

Job description

Base pay range

$60,000.00/yr - $80,000.00/yr

Job Description:

Responsibilities

• Lead, coach, and develop a high-performing administrative team—hiring, training, and inspiring staff to reach their full potential.
• Design, implement, and continuously refine office policies, systems, and procedures to drive efficiency and scalability.
• Handle sensitive information with the utmost integrity, professionalism, and discretion.
• Run weekly team meetings to monitor workflow, forecast staffing needs, and align on priorities.
• Partner with the Director of Administration on monthly labor accruals and cost reallocations to ensure financial accuracy.
• Oversee the preparation and review of month-end reports, metrics, and reconciliations.
• Record and review monthly bank reconciliations in QuickBooks and monitor cash flow with precision—preparing weekly cash assessments for ownership review.
• Support accounts payable and receivable functions, jumping in where needed to keep deadlines on track.
• Assist with monthly invoicing to clients when required, ensuring accuracy and timeliness.

Must Haves

• Proficiency in Microsoft Excel, Outlook, and Word, with the ability to learn new systems quickly.
• Hands-on experience with QuickBooks.
• Proven success working in a fast-paced, dynamic environment.
• Strong organizational skills and the ability to juggle competing priorities without dropping details.
• Prior administrative experience in accounts payable, receivable, and payroll (preferred but not required).
• A proactive mindset—someone who doesn’t just manage tasks but drives improvement.

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Other

Industries

• Staffing and Recruiting