Office Manager

City Personnel, Inc.; West Warwick (RI); On-site; USD 50,000 - 60,000; Part time

Job summary

City Personnel, Inc. seeks a proactive Office Manager to support leadership and keep day-to-day operations efficient in West Warwick, RI. The role starts part-time during onboarding with a transition to full-time, and is a direct hire/permanent position.

You will manage calendars, handle calls and emails, maintain the CRM and office software, prepare materials, and coordinate meetings. Strong communication and tech skills are essential.

Qualifications

• Prior experience as an Office Manager, Executive Assistant, Administrative Assistant, or in a similar administrative/office support role.
• Fluency with technology and computers, including CRM systems and standard office/productivity software such as MS Office or Google Workspace.
• Strong organizational skills, with a demonstrated ability to proactively manage and coordinate schedules and meetings.
• Excellent verbal and written communication skills, with professionalism and good judgment.

Responsibilities

• Serve as a key point of contact for the office, handling calls and emails professionally.
• Proactively manage calendars, meetings, and appointments for leadership.
• Maintain and utilize the company's CRM system to track contacts and project information.
• Prepare correspondence, documents, meeting materials, and reports; coordinate meeting logistics.
• Support day-to-day operations, including office supplies, files, and liaison with vendors.

Skills

Organizational skills

Verbal & written communication

Technology proficiency

CRM systems

Calendar management

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Our client is seeking a proactive, detail-oriented Office Manager to keep day-to-day operations running smoothly while providing direct support to leadership. This is a client and team-facing role that calls for sharp organizational instincts, strong technology skills, and polished professional communication. The position begins on a part-time basis during an initial onboarding and training period, with the expectation of transitioning to full-time.

Compensation & Highlights:

• Pay: $50,000-$60,000 annually, commensurate with experience
• Location: West Warwick, RI
• Direct Hire/Permanent Role

Responsibilities of the Office Manager:

• Serve as a key point of contact for the office, managing incoming calls and email correspondence with a high level of professionalism and clarity.
• Proactively manage, organize, and coordinate calendars, meetings, and appointments for leadership, anticipating scheduling needs.
• Maintain and utilize the company's CRM system to track contacts, communications, and project-related information, while leveraging technology and office software to keep operations organized and efficient.
• Prepare correspondence, documents, meeting materials, and reports, and coordinate meeting logistics including scheduling, room/location setup, and agenda preparation.
• Support day-to-day office operations, including maintaining office supplies, organizing files and records, and liaising with vendors, while providing general administrative and executive support to leadership.

Qualifications of the Office Manager:

• Prior experience as an Office Manager, Executive Assistant, Administrative Assistant, or in a similar administrative/office support role.
• Fluency with technology and computers, including CRM systems and standard office/productivity software such as Microsoft Office or Google Workspace.
• Strong organizational skills, with a demonstrated ability to proactively manage and coordinate schedules and meetings.
• Excellent verbal and written communication skills, with a high degree of professionalism, discretion, and sound judgment.
• Self-starter who can work independently, prioritize effectively, and manage multiple tasks simultaneously; an Associate's or Bachelor's degree and prior experience supporting a small business, real estate, or development office are a plus.

Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request.