Office Manager

Boston Hire; Boston (MA); On-site; USD 52,000 - 76,000; Full time

Job summary

Boston Hire is seeking an experienced Office Manager for a six-month assignment with a respected private equity firm in Boston. You will oversee the day-to-day operations, welcome clients, and ensure the office runs smoothly in a fast-paced, professional environment.

Responsibilities include coordinating supplies, managing calendars and events, liaising with vendors and building management, and supporting senior executives with discreet administrative tasks.

Qualifications

• 2+ years of office management or admin support experience.
• Experience in a professional services or financial services environment preferred.
• Strong organizational and time-management skills.
• Discreet handling of confidential information.

Responsibilities

• Oversee day-to-day operations of the Boston office.
• Act as the primary contact for vendors, building management, and service providers.
• Greet and assist clients, visitors, and guests professionally.
• Coordinate supplies, mail, deliveries, and general office services.
• Manage conference rooms, calendars, and office events.
• Assist with travel logistics and meeting support.
• Support senior executives and investment professionals as needed.
• Handle confidential information with discretion.

Skills

Office management

Administrative support

Calendar management

Vendor management

Microsoft Office

Communication skills

Tools

Microsoft Office Suite

Google Workspace

Job description

Our client, a highly respected private equity firm in Boston, is seeking an experienced and polished Office Manager to join their team on a six-month temporary basis (covering an employee’s leave). This is an excellent opportunity for a highly organized, proactive professional who enjoys creating a seamless office environment and supporting a high-performing team. The Office Manager will oversee the day-to-day operations of the firm’s Boston office, serving as a welcoming point of contact for employees, clients, and visitors while ensuring the office runs efficiently and professionally. The ideal candidate will be personable, detail-oriented, discreet, and comfortable working in a fast-paced, professional environment where priorities can shift quickly.

Responsibilities

• Manage the day-to-day operations and organization of the Boston office
• Serve as the primary point of contact for office-related needs, vendors, building management, and service providers
• Greet and assist clients, visitors, and guests in a professional and welcoming manner
• Coordinate office supplies, equipment, mail, deliveries, and general office services
• Manage conference rooms, meeting spaces, and office calendars as needed
• Coordinate catering, lunches, team events, and other office functions
• Assist with scheduling and logistical support for meetings and internal events
• Coordinate travel or other administrative arrangements as needed
• Partner with building management on maintenance, repairs, access, security, and other facilities-related matters
• Maintain a polished, organized, and welcoming office environment
• Support senior executives and investment professionals with occasional administrative needs
• Handle confidential and sensitive information with a high degree of discretion
• Assist with special projects and other administrative responsibilities as needed

Qualifications

• 2+ years of experience in office management, office administration, executive support, or a related role
• Experience in a professional services, financial services, private equity, investment banking, law, or similar environment preferred
• Exceptional organizational and time-management skills
• Strong attention to detail and follow-through
• Professional, polished, and personable communication style
• Ability to anticipate needs and take initiative without extensive direction
• Comfortable managing multiple priorities in a fast-paced environment
• Strong judgment and discretion when handling confidential information
• Proficiency with Microsoft Office and standard office technology
• Ability to work independently while also being a collaborative member of a small, high-performing team