Office Manager

Roessel Joy; Boston (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Roessel Joy seeks an experienced Office Manager in Boston to oversee day-to-day operations and support administrative and HR functions across multiple locations.

The role reports to the Director of Operations and requires a proactive, organized professional who can own processes, support employees, and maintain a professional, efficient workplace environment.

Qualifications

• 3-5+ years of experience in office management, office operations, or a related administrative role.
• Previous experience within a law firm or professional services environment strongly preferred.
• HR administration and/or employee benefits experience is highly desirable.
• Familiarity with group health plans and PPO enrollment is a plus.
• Bachelor's degree preferred, or equivalent professional experience.

Responsibilities

• Oversee daily office operations, facilities, supplies, and logistics across multiple locations.
• Coordinate vendors, building maintenance, office moves, buildouts, and firmwide events.
• Maintain relationships with landlords, IT providers, cleaning services, and other external partners.
• Support HR administration, including onboarding, offboarding, I-9s, employee records, PTO tracking, and timekeeping.
• Assist with employee benefits administration, including group health plans, PPO enrollments, and employee inquiries.
• Manage office budgets, vendor contracts, invoice approvals, expense reports, and credit card reconciliations.
• Maintain operational compliance, insurance renewal schedules, and records retention processes.
• Coordinate new hire training and serve as a go-to resource for employees regarding day-to-day operational and administrative needs.

Skills

Office management

HR administration

Vendor coordination

Time management

Communication

Education

Bachelor's degree

Job description

We are partnering with a well-established Boston-based law firm seeking an experienced Office Manager to oversee day-to-day operations and support a variety of administrative and HR functions. This is a highly visible, hands-on opportunity for a proactive and organized professional who enjoys taking ownership, supporting employees, and ensuring the office operates efficiently across multiple locations.

Reporting to the Director of Operations, this individual will serve as a key resource for employees, leadership, and external partners while helping maintain a professional, organized, and welcoming work environment.

Key Responsibilities

• Oversee daily office operations, facilities, supplies, and logistics across multiple locations.
• Coordinate vendors, building maintenance, office moves, buildouts, and firmwide events.
• Maintain relationships with landlords, IT providers, cleaning services, and other external partners.
• Support HR administration, including onboarding, offboarding, I-9s, employee records, PTO tracking, and timekeeping.
• Assist with employee benefits administration, including group health plans, PPO enrollments, and employee inquiries.
• Manage office budgets, vendor contracts, invoice approvals, expense reports, and credit card reconciliations.
• Maintain operational compliance, insurance renewal schedules, and records retention processes.
• Coordinate new hire training and serve as a go-to resource for employees regarding day-to-day operational and administrative needs.

Qualifications

• 3-5+ years of experience in office management, office operations, or a related administrative role.
• Previous experience within a law firm or professional services environment strongly preferred.
• HR administration and/or employee benefits experience is highly desirable.
• Familiarity with group health plans and PPO enrollment is a plus.
• Bachelor's degree preferred, or equivalent professional experience.
• Strong organizational, communication, and multitasking skills, with the ability to manage competing priorities.
• A proactive, personable, and resourceful approach, with a strong sense of ownership and attention to detail.

About the Ideal Candidate

The ideal candidate is a hands-on, outgoing professional who thrives in a fast-paced environment and enjoys being the person everyone relies on. They are comfortable balancing office operations, HR administration, vendor coordination, and employee support while anticipating needs and proactively resolving issues.

This is an excellent opportunity for someone looking to take ownership of a broad, high-impact role while working closely with firm leadership and contributing to a positive, efficient workplace.