Executive Admin & Office Operations Manager

City Personnel, Inc.; West Warwick (RI); On-site; USD 50,000 - 60,000; Part time

Job summary

City Personnel, Inc. seeks a proactive Office Manager to support leadership and keep day-to-day operations efficient in West Warwick, RI. The role starts part-time during onboarding with a transition to full-time, and is a direct hire/permanent position.

You will manage calendars, handle calls and emails, maintain the CRM and office software, prepare materials, and coordinate meetings. Strong communication and tech skills are essential.

Qualifications

• Prior experience as an Office Manager, Executive Assistant, Administrative Assistant, or in a similar administrative/office support role.
• Fluency with technology and computers, including CRM systems and standard office/productivity software such as MS Office or Google Workspace.
• Strong organizational skills, with a demonstrated ability to proactively manage and coordinate schedules and meetings.
• Excellent verbal and written communication skills, with professionalism and good judgment.

Responsibilities

• Serve as a key point of contact for the office, handling calls and emails professionally.
• Proactively manage calendars, meetings, and appointments for leadership.
• Maintain and utilize the company's CRM system to track contacts and project information.
• Prepare correspondence, documents, meeting materials, and reports; coordinate meeting logistics.
• Support day-to-day operations, including office supplies, files, and liaison with vendors.

Skills

Organizational skills

Verbal & written communication

Technology proficiency

CRM systems

Calendar management

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

City Personnel, Inc. seeks a proactive Office Manager to support leadership and keep day-to-day operations efficient in West Warwick, RI. The role starts part-time during onboarding with a transition to full-time, and is a direct hire/permanent position.

You will manage calendars, handle calls and emails, maintain the CRM and office software, prepare materials, and coordinate meetings. Strong communication and tech skills are essential.