Office Manager

Dailey Janssen Architects, P.A.; West Palm Beach (FL); Sur place; USD 42 000 - 68 000; Plein temps

Résumé du poste

Dailey Janssen Architects, P.A. is seeking an organized Office Manager with bookkeeping duties to join our West Palm Beach team. You will manage daily office operations and maintain financial records for the architectural office, including accounts payable/receivable, deposits, and monthly reconciliations.

The role also covers HR responsibilities such as onboarding new staff and bi-weekly payroll, as well as clerical tasks, data entry, and front desk duties, including scheduling Zoom meetings.

Qualifications

• Experience bookkeeping for architectural or construction firms.
• Proficiency with QuickBooks and Timeslips for billing and invoicing.
• Manage accounts payable and receivable and deposits.
• Prepare reports and perform monthly bank reconciliations; assist year-end closing.
• Assist HR functions including onboarding and bi-weekly payroll processing.
• Clerical tasks: data entry, filing, and project documentation.
• Front desk duties and scheduling Zoom meetings; multi-line phone system.

Responsabilités

• Oversee daily office operations and bookkeeping tasks for the architectural firm.
• Maintain confidential personnel records and onboarding processes.
• Handle front desk, phone system, and scheduling of virtual meetings (Zoom).
• Prepare accounting documentation and reports for management.

Connaissances

Bookkeeping

Accounts payable

Accounts receivable

Payroll processing

HR administration

Data entry

Front desk / admin support

Scheduling remote meetings (Zoom)

Outils

QuickBooks

Timeslips

Spreadsheet software (Excel)

Description du poste

We are seeking an organized Office Manager with specialized experience in the Residential Architectural or Construction field for a Bookkeeping position to join our team. Manage daily office operations, financial record-keeping for Architectural office.

Duties include:

• Manage Architectural bookkeeping tasks using accounting software such as QuickBooks, and Timeslips (billing program), to ensure precise tracking of expenses, invoices and payments. Accounts payable and receivables. Processing deposits. Prepare and organize accounting documentation for reports. Monthly bank reconciliations. Support year-end closing activities.
• Handle human resources functions such as maintaining confidential personnel records and onboarding new employees. Bi-weekly payroll processing.
• Conduct clerical tasks including filing, document organization, data entry into spreadsheets, and maintaining accurate records of project documentation. Proposals, mailings and ordering of supplies. Maintain client files.
• Oversee daily office operations, including front desk management, answer phones on a multi-line phone system, scheduling for Zoom meetings.