Architectural Office Manager

URBAN DESIGN SPECIALISTS LLC; California; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job summary

URBAN DESIGN SPECIALISTS LLC is seeking an Office Manager to coordinate administrative duties and office procedures, ensuring smooth operations. You will manage scheduling, invoices, vendor negotiations, and equipment maintenance, while implementing efficient systems.

The ideal candidate is highly organized with excellent verbal and written communication skills and can work with HR to maintain office policies. Experience in managing budgets and familiarity with Microsoft Office aids performance.

Qualifications

• High school diploma or GED required; some college preferred.
• Experience as an Office Manager or similar role preferred.
• Familiarity with office equipment, systems, and procedures.
• Strong time management and prioritization abilities.
• Excellent verbal and written communication.
• Knowledge of architectural concepts is a plus.

Responsibilities

• Maintain calendar of appointments and meetings
• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the IT department
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget
• Social media

Skills

Verbal communication

Written communication

Time management

Problem solving

Prioritization

Education

High school diploma / GED

Some college

Architectural degree (optional)

Tools

Microsoft Office

Excel

Outlook

Job description

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Benefits/Perks

• Flexible Scheduling
• Competitive Compensation
• Careers Advancement

Responsibilities

• Maintain calendar of appointments and meetings
• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the IT department
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget
• Social media

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager or similar position preferred
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills
• Architectural degree if prefered