Studio Operations & Bookkeeping Manager

Method Architects; New York, Northern (NY, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Partial Medical/Dental/Vision

401(k)

paid holidays

PTO

sick time

Job summary

METHOD Architects is seeking an experienced Office Manager/Bookkeeper to support our boutique architecture and interior design studio. Reporting to the Controller and Managing Partner, you will help ensure smooth office operations and accurate bookkeeping while delivering a positive experience for our team and clients.

The ideal candidate has 3–5 years in office management, strong organizational and communication skills, and proficiency with QuickBooks and Deltek Ajera.

Qualifications

• Bachelor’s degree and 3–5 years of office management experience, preferably within a design or professional services environment.
• Strong written and verbal communication skills with a polished, professional demeanor.
• Proficiency in Microsoft Office Suite and cloud-based file management systems.
• Bookkeeping experience; familiarity with QuickBooks and Deltek Ajera strongly preferred.
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
• Self-directed, dependable, and able to work collaboratively within a small team.
• Authorization to work in the United States (US Citizen / Green Card holder).

Responsibilities

• Support leadership with weekly project schedule and staffing coordination.
• Manage daily studio operations, including office calendar, meeting coordination, and travel planning.
• Oversee phones, mail, packages, messenger deliveries, and incoming samples.
• Maintain a clean, organized, and well-supplied studio environment.
• Coordinate vendor services, office supply inventory, and equipment maintenance.
• Manage building access for staff and visitors.
• Assist with onboarding of new employees and track PTO and sick days.
• Organize office events, team gatherings, and occasional project photoshoots.
• Maintain well-structured digital and physical filing systems for administrative and operational documents.
• Assist the Controller with monthly client invoicing and expense tracking.
• Support basic accounting functions including QuickBooks and/or Deltek Ajera entries, reconciliations, and reporting.
• Record, track, and reconcile accounts payable and accounts receivable.
• Prepare vendor payments and support client billing and collections processes.
• Assist with monitoring office budgets and general financial organization.

Skills

Office management

Bookkeeping

QuickBooks

Deltek Ajera

Microsoft Office

Vendor management

Communication

Billing & invoicing

Education

Bachelor’s degree

Tools

QuickBooks

Deltek Ajera

Microsoft Office

Job description

METHOD Architects is seeking an experienced Office Manager/Bookkeeper to support our boutique architecture and interior design studio. Reporting to the Controller and Managing Partner, you will help ensure smooth office operations and accurate bookkeeping while delivering a positive experience for our team and clients.

The ideal candidate has 3–5 years in office management, strong organizational and communication skills, and proficiency with QuickBooks and Deltek Ajera.