Architectural Office Manager & Bookkeeping Specialist

Dailey Janssen Architects, P.A.; West Palm Beach (FL); On-site; USD 42,000 - 68,000; Full time

Job summary

Dailey Janssen Architects, P.A. is seeking an organized Office Manager with bookkeeping duties to join our West Palm Beach team. You will manage daily office operations and maintain financial records for the architectural office, including accounts payable/receivable, deposits, and monthly reconciliations.

The role also covers HR responsibilities such as onboarding new staff and bi-weekly payroll, as well as clerical tasks, data entry, and front desk duties, including scheduling Zoom meetings.

Qualifications

• Experience bookkeeping for architectural or construction firms.
• Proficiency with QuickBooks and Timeslips for billing and invoicing.
• Manage accounts payable and receivable and deposits.
• Prepare reports and perform monthly bank reconciliations; assist year-end closing.
• Assist HR functions including onboarding and bi-weekly payroll processing.
• Clerical tasks: data entry, filing, and project documentation.
• Front desk duties and scheduling Zoom meetings; multi-line phone system.

Responsibilities

• Oversee daily office operations and bookkeeping tasks for the architectural firm.
• Maintain confidential personnel records and onboarding processes.
• Handle front desk, phone system, and scheduling of virtual meetings (Zoom).
• Prepare accounting documentation and reports for management.

Skills

Bookkeeping

Accounts payable

Accounts receivable

Payroll processing

HR administration

Data entry

Front desk / admin support

Scheduling remote meetings (Zoom)

Tools

QuickBooks

Timeslips

Spreadsheet software (Excel)

Job description

Dailey Janssen Architects, P.A. is seeking an organized Office Manager with bookkeeping duties to join our West Palm Beach team. You will manage daily office operations and maintain financial records for the architectural office, including accounts payable/receivable, deposits, and monthly reconciliations.

The role also covers HR responsibilities such as onboarding new staff and bi-weekly payroll, as well as clerical tasks, data entry, and front desk duties, including scheduling Zoom meetings.