Office Manager

Legacy Hospice; Walnut Ridge (AR); On-site; USD 22,000 - 33,000; Full time

Job summary

Legacy Hospice in Walnut Ridge, AR is seeking an Office Manager to coordinate daily administrative operations, manage clinical records, and assist with payroll and billing. This role anchors our care team and demands meticulous organization, reliability, and discretion to support compassionate, high-quality patient care.

You will handle patient records, scheduling, supply orders, invoicing, and coordination with the corporate office.

Qualifications

• High school diploma or equivalent; an Associate’s degree is preferred.
• At least 2 years of administrative experience, preferably in healthcare.
• Proficient with Microsoft Office and standard office equipment.
• Familiarity with healthcare billing, EMRs, or clinical systems a plus.
• Strong organizational and multitasking abilities with excellent communication.

Responsibilities

• Serve as the hub of branch operations, supporting admin tasks and payroll/billing.
• Maintain accurate patient records in compliance with regulations.
• Manage calls, scheduling updates, and interoffice communications.
• Order and track medical and office supplies.
• Support clinicians with documentation and data entry.
• Coordinate invoices and payroll communication with the corporate office.
• Assist with internal audits and compliance tasks.
• Track patient admissions, discharges, and recertification dates.
• Participate in team meetings, trainings, and community outreach.

Skills

Microsoft Office proficiency

Strong organizational skills

Communication skills

Education

High school diploma

Associate’s degree preferred

Tools

EMRs

Billing systems

Payroll support

Job description

About Us

At Legacy Hospice, we’re committed to providing compassionate, high-quality care to patients and families facing life-limiting illnesses. We are seeking a detail-oriented and dependable Office Manager to keep our daily operations running smoothly and support our care team in making a difference every day.

Office Manager – Hospice

Location: Walnut Ridge, AR

Job Type: Full-Time | Hourly

About Us

At Legacy Hospice, we’re committed to providing compassionate, high-quality care to patients and families facing life-limiting illnesses. We are seeking a detail-oriented and dependable Office Manager to keep our daily operations running smoothly and support our care team in making a difference every day.

What You’ll Do

As the Office Manager, you will serve as the hub of our hospice branch operations—supporting administrative tasks, managing clinical records, coordinating supply orders, and assisting with payroll and billing functions.

• Maintain accurate and up-to-date patient records in compliance with regulatory guidelines
• Manage phone calls, scheduling updates, and interoffice communications
• Order, track, and maintain medical and office supplies
• Support clinical staff with documentation needs and data entry
• Coordinate invoices, billing, and payroll communication with the corporate office
• Assist with internal audits and compliance tasks
• Track patient admissions, discharges, and recertification dates
• Participate in team meetings, trainings, and community outreach events

Qualifications

• High school diploma or equivalent required (Associate’s degree preferred)
• Minimum 2 years of experience in an administrative role, preferably in a healthcare or hospice setting
• Proficient in Microsoft Office and general office technology (phones, printers, tablets, etc.)
• Familiarity with healthcare billing, EMRs, or clinical documentation systems a plus
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Ability to handle confidential information professionally
• Valid driver’s license, auto insurance, and reliable transportation
• Please note: Legacy Hospice is a drug-free workplace. Pre-employment drug screening is required, including testing for marijuana.

What We Offer

• Mission-driven culture focused on patient dignity and compassionate care
• Competitive pay and benefits
• Supportive team environment
• Opportunities for professional growth and development
• Competitive hourly wage and mileage reimbursement where applicable