Hospice Office Manager

Care Comfort Hospice; Pennsylvania; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Care Comfort Hospice is seeking an Office Manager to ensure smooth, compliant office operations and to support leadership and clinical staff. You will oversee administrative functions, coordinate activities, and serve as a reliable point of contact for staff, patients, and families.

The role emphasizes accuracy, HIPAA compliance, and compassionate service in a hospice setting. The ideal candidate will have experience in healthcare administration, strong organizational skills, and the ability to

Qualifications

• Experience in office management, healthcare administration preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee day-to-day administrative operations of the office
• Supervise, train, and support office staff as needed
• Maintain accurate records, reports, and documentation in compliance with hospice regulations
• Assist with payroll, scheduling, and HR-related functions
• Support leadership in preparing for audits, surveys, and regulatory compliance reviews
• Coordinate communication between departments to ensure efficient workflow
• Manage office supplies, equipment, and vendor relationships
• Provide excellent customer service to patients, families, and staff

Skills

Office management

Staff supervision

Communication skills

Organizational skills

Customer service

Education

Bachelor's degree in healthcare administra­tion or related field

Tools

Microsoft Office Suite

EMR systems

Job description

We are a dedicated healthcare organization specializing in hospice services. Our mission is to provide compassionate, patient-centered care and support to individuals and families during life’s most meaningful moments. We strive to create an environment of professionalism, respect, and excellence, where both patients and employees feel valued and supported.

Position Summary:

The Office Manager plays a key role in ensuring smooth and efficient office operations, supporting leadership and clinical staff, and maintaining compliance with hospice policies and healthcare regulations. The ideal candidate will manage administrative functions, coordinate office activities, and serve as a reliable point of contact for staff, patients, and families.

Responsibilities & Qualifications:

• Oversee day-to-day administrative operations of the office
• Supervise, train, and support office staff as needed
• Maintain accurate records, reports, and documentation in compliance with hospice regulations
• Assist with payroll, scheduling, and HR-related functions
• Support leadership in preparing for audits, surveys, and regulatory compliance reviews
• Coordinate communication between departments to ensure efficient workflow
• Manage office supplies, equipment, and vendor relationships
• Provide excellent customer service to patients, families, and staff

• Previous experience in office management, healthcare administration, or a related role (hospice or healthcare preferred)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite and EMR systems (experience with [specific EMR, if applicable] preferred)
• Ability to lead, motivate, and support staff in a professional and compassionate environment
• Knowledge of hospice compliance and healthcare regulations is a plus

Benefits:

• Competitive salary and benefits package
• Health, dental, and vision insurance
• Paid time off and holidays
• Supportive and mission-driven work environment