Office Manager

Ultimate Staffing; Vancouver (WA); On-site; USD 70,000 - 85,000; Full time

Job summary

Ultimate Staffing, on behalf of our client in Vancouver, WA, seeks an organized Office Manager to oversee daily administrative functions and support leadership in a fast-paced logistics operation.

You will handle accounts payable, travel, filing, HR-related tasks, and reporting, coordinate vendors, and help keep office operations running smoothly with minimal supervision.

Qualifications

• 3+ years of Office Manager, Administrative Manager, Executive Assistant, or related experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Experience supporting multiple departments and priorities simultaneously.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Strong attention to detail and follow-through.

Responsibilities

• Manage daily office operations and administrative workflows.
• Serve as the primary point of contact for office vendors, service providers, and visitors.
• Support leadership with scheduling, reporting, correspondence, and special projects.
• Assist with accounts payable, invoicing, expense reporting, and other administrative accounting functions.
• Maintain office supplies, equipment, and facility needs.
• Coordinate travel arrangements, meetings, and company events.
• Organize and maintain physical and electronic filing systems.
• Assist with employee onboarding, records management, and HR-related administrative tasks.
• Prepare reports, presentations, and operational documentation.
• Handle confidential information with professionalism and discretion.
• Identify opportunities to improve office processes and efficiencies.

Skills

Office management

Multitasking

Communication

Cross-department support

Microsoft Office

Attention to detail

Tools

Outlook

Excel

Word

Teams

Job description

Our client is a growing transportation and logistics organization that supports complex domestic and international shipping operations. They are seeking a highly organized and proactive Office Manager to oversee daily administrative functions and help keep operations running smoothly in a fast-paced environment.

This role is ideal for someone who enjoys wearing multiple hats, supporting leadership, coordinating office activities, and serving as a key resource for employees, customers, and vendors.

Position Summary

Office Manager

Location: Vancouver, WA

Employment Type: Direct Hire

Salary: $70,000 - $85,000 annually

About the Opportunity

Our client is a growing transportation and logistics organization that supports complex domestic and international shipping operations. They are seeking a highly organized and proactive Office Manager to oversee daily administrative functions and help keep operations running smoothly in a fast-paced environment.

This role is ideal for someone who enjoys wearing multiple hats, supporting leadership, coordinating office activities, and serving as a key resource for employees, customers, and vendors.

Position Summary

The Office Manager will be responsible for managing day-to-day office operations, supporting accounting and administrative processes, coordinating facilities needs, and ensuring the office functions efficiently. The ideal candidate is detail-oriented, professional, adaptable, and capable of handling a wide range of responsibilities with minimal supervision.

Key Responsibilities

• Manage daily office operations and administrative workflows.
• Serve as the primary point of contact for office vendors, service providers, and visitors.
• Support leadership with scheduling, reporting, correspondence, and special projects.
• Assist with accounts payable, invoicing, expense reporting, and other administrative accounting functions.
• Maintain office supplies, equipment, and facility needs.
• Coordinate travel arrangements, meetings, and company events.
• Organize and maintain physical and electronic filing systems.
• Assist with employee onboarding, records management, and HR-related administrative tasks.
• Prepare reports, presentations, and operational documentation.
• Handle confidential information with professionalism and discretion.
• Identify opportunities to improve office processes and efficiencies.

Qualifications

Required

• 3+ years of Office Manager, Administrative Manager, Executive Assistant, or related experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Experience supporting multiple departments and priorities simultaneously.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Strong attention to detail and follow-through.

Preferred

• Experience in transportation, logistics, supply chain, manufacturing, or industrial environments.
• Familiarity with accounting, invoicing, payroll support, or bookkeeping functions.
• Experience coordinating vendors, facilities, and office operations.

What We're Looking For

• A self-starter who takes ownership and initiative.
• Strong problem-solving and decision-making abilities.
• Professional presence and customer-service mindset.
• Ability to thrive in a fast-paced environment where priorities can shift quickly.
• Dependable, resourceful, and highly organized.

Compensation & Benefits

• Competitive salary of $70,000 - $85,000 per year
• Comprehensive benefits package
• Paid time off and paid holidays
• 401(k) with company contribution
• Stable, long-term direct hire opportunity
• Collaborative and team-oriented work environment

If you're an experienced Office Manager who enjoys creating structure, supporting business operations, and being the go-to person who keeps everything running smoothly, we'd love to hear from you.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.