Administrative Assistant

Ultimate Staffing; Vancouver (WA); On-site; USD 33,000 - 34,000; Full time

Job summary

Ultimate Staffing in Vancouver, WA is seeking an Administrative Assistant with strong Excel proficiency to support daily administrative and reporting tasks in a fast-paced food manufacturing environment.

The role involves data entry, creating and analyzing reports in Excel, coordinating schedules, preparing presentations, and maintaining filing systems across departments while ensuring accuracy and compliance.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Advanced proficiency in Microsoft Excel (this is a must-have).
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working in a manufacturing or production-driven environment.

Responsibilities

• Provide administrative support to leadership and cross-functional teams.
• Create, maintain, and analyze reports using Microsoft Excel (including formulas, pivot tables, VLOOKUP/XLOOKUP, and data formatting).
• Manage data entry, spreadsheets, and document control with a high level of accuracy.
• Coordinate schedules, meetings, and calendaring.
• Prepare correspondence, presentations, and internal documentation.
• Assist with inventory tracking, production reports, and supply documentation as needed.
• Maintain filing systems (digital and physical).
• Support compliance documentation related to food manufacturing standards.
• Handle general office duties such as copying, scanning, and ordering office supplies.

Skills

Attention to detail

Organizational skills

Multitasking

Time management

Tools

Microsoft Excel

Job description

Our client in the food manufacturing industry is seeking a highly organized and detail-oriented Administrative Assistant with strong Excel proficiency to support daily administrative and reporting functions. This role is ideal for someone who enjoys working with data, supporting multiple departments, and keeping operations running smoothly in a fast-paced manufacturing environment.

Key Responsibilities

Administrative Assistant

Location: Vancouver, WA

Pay Rate: $24-$25 per hour

Industry: Food Manufacturing

Job Summary

Our client in the food manufacturing industry is seeking a highly organized and detail-oriented Administrative Assistant with strong Excel proficiency to support daily administrative and reporting functions. This role is ideal for someone who enjoys working with data, supporting multiple departments, and keeping operations running smoothly in a fast-paced manufacturing environment.

Key Responsibilities

• Provide administrative support to leadership and cross-functional teams
• Create, maintain, and analyze reports using Microsoft Excel (including formulas, pivot tables, VLOOKUP/XLOOKUP, and data formatting)
• Manage data entry, spreadsheets, and document control with a high level of accuracy
• Coordinate schedules, meetings, and calendaring
• Prepare correspondence, presentations, and internal documentation
• Assist with inventory tracking, production reports, and supply documentation as needed
• Maintain filing systems (digital and physical)
• Support compliance documentation related to food manufacturing standards
• Handle general office duties such as copying, scanning, and ordering office supplies

Required Qualifications

• Proven experience as an Administrative Assistant or in a similar role
• Advanced proficiency in Microsoft Excel (this is a must-have)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Comfortable working in a manufacturing or production-driven environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.