Front Office Administrator ($55-65K)

Ultimate Staffing; Hopkins (MN); On-site; USD 55,000 - 65,000; Full time

Job summary

Ultimate Staffing in Hopkins, MN is seeking an Office Administrator to support office operations and accounting functions. This role offers hands-on training and interaction with multiple teams in a well-established company.

The ideal candidate is organized, detail-oriented, and comfortable handling invoicing, billing, and customer accounts, with strong Excel skills and the ability to balance priorities in a fast-paced environment.

Qualifications

• Experience supporting office operations and accounting functions.
• Strong organization and multitasking abilities.
• Experience with invoices, billing, and customer accounts.
• Professional communication and relationship-building with others.
• Balance multiple priorities with accuracy and attention to detail.
• Proficient in Microsoft Excel.

Responsibilities

• Serve as primary point of contact for visitors, incoming calls, and general office support.
• Coordinate day-to-day office operations and administrative activities.
• Support employee onboarding, company events, and internal communications.
• Manage customer invoicing and accounts receivable processes.
• Monitor outstanding balances and communicate payment status with customers.
• Process and apply incoming payments accurately.
• Research and resolve billing discrepancies with internal teams.
• Provide administrative and project support across multiple departments.
• Assist with special projects and process improvement initiatives as needed.

Skills

Excel

Microsoft Office

Accounts receivable

Invoicing

Customer communication

Organization

Spanish language

Job description

Are you someone who enjoys variety in your day and takes pride in keeping an office running smoothly? We're partnering with a well-established and growing company seeking an Office Administrator to serve as a key support resource for both office operations and accounting functions.

This is an excellent opportunity for a highly organized professional who enjoys interacting with employees, customers, and leadership while managing a mix of administrative, accounting, and coordination responsibilities. The position is available due to a planned retirement, providing a unique opportunity for hands-on training and knowledge transfer with the current incumbent.

What You'll Do

• Serve as the primary point of contact for visitors, incoming calls, and general office support.
• Coordinate day-to-day office operations and administrative activities.
• Support employee onboarding, company events, and internal communications.
• Manage customer invoicing and accounts receivable processes.
• Monitor outstanding balances and communicate professionally with customers regarding payment status.
• Process and apply incoming payments accurately.
• Research and resolve billing discrepancies in partnership with internal teams.
• Provide administrative and project support across multiple departments.
• Assist with special projects and process improvement initiatives as needed.

You might be a perfect fit if you:

• Have experience supporting office operations and accounting functions
• Enjoy staying organized and keeping moving parts on track
• Are comfortable working with invoices, billing, and customer accounts
• Communicate professionally and build strong relationships with others
• Can balance multiple priorities while maintaining accuracy and attention to detail
• Have strong Microsoft Office skills, particularly Excel
• Speak Spanish (helpful, but not required)

Why Consider This Opportunity?

• Stable, established organization
• Visible role with impact across the busines
• Variety of responsibilities and daily interaction with multiple teams
• Collaborative and supportive work environment
• Cross-training with the current employee before retiremen
• Competitive salary of $55,000 - $65,000
• Full-time, 100% onsite role in Hopkins

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.