Office Manager

Jobot; Tucson (AZ); On-site; USD 50,000 - 65,000; Full time

Job summary

Jobot is seeking an experienced Office Manager to oversee daily operations in our Tucson office. This permanent, on-site role requires 5+ years in office administration, preferably in manufacturing or construction.

You will manage calendars, travel, budgeting support, and office systems, ensuring efficiency and compliance with company policies. The position offers a competitive salary of $50k–$65k and opportunities to contribute improvements.

Qualifications

• Experience as office manager or administrative assistant in manufacturing or construction.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Proficiency in MS Office (Excel and Outlook).
• Hands-on experience with office machines (fax, printers).
• Familiarity with email scheduling tools.
• Excellent time management and multi-tasking.
• Attention to detail and problem-solving.
• Excellent written and verbal communication.
• Strong organizational and planning skills.
• High School degree; admin/secretary qualifications are a plus.

Responsibilities

• Oversee and manage daily office operations.
• Coordinate activities for efficiency and policy compliance.
• Manage agendas, travel plans, and appointments for upper management.
• Handle phone calls and correspondence.
• Support budgeting and bookkeeping procedures.
• Track and replenish office supplies to avoid interruptions.
• Create and update records and databases.
• Submit timely reports and prepare presentations.
• Assist colleagues as needed.
• Maintain a safe and secure working environment.

Skills

Office management

Administrative support

MS Office

Time management

Communication skills

Education

High School diploma

Administrative assistant training

Tools

MS Excel

MS Outlook

Job description

Office Manager

$50000 - $65000 per year | Tucson, AZ | On-site | Permanent

Construction Industry - Established Company - Onsite Position

A bit about us:

We are searching for an experienced, dedicated, and proactive Office Manager to join our dynamic team in the Manufacturing industry. This is a permanent position that requires a minimum of 5 years of experience, preferably in the construction industry. The ideal candidate will be responsible for overseeing the day-to-day operations of our office, ensuring smooth work processes, and contributing to a productive working environment. This role is pivotal in maintaining the efficiency and success of our business operations.

Why join us?

This is an excellent opportunity for an experienced Office Manager to further their career within the manufacturing industry. If you are a motivated, organized individual who thrives in a fast-paced environment and enjoys the challenge of diverse responsibilities, we would love to hear from you.

Job Details

Responsibilities:

• Oversee and manage the daily operations of the office, ensuring smooth workflow.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage agendas, travel plans, appointments, etc. for upper management.
• Manage phone calls and correspondence (e-mail, letters, packages, etc.).
• Support budgeting and bookkeeping procedures.
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
• Create and update records and databases with personnel, financial, and other data.
• Submit timely reports and prepare presentations as assigned.
• Assist colleagues whenever necessary.
• Maintain a safe and secure working environment.

Qualifications:

• Proven experience as an office manager or administrative assistant in the manufacturing or construction industry.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Hands-on experience with office machines (e.g. fax machines and printers).
• Familiarity with email scheduling tools.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.