Office Coordinator

The Salvation Army North & Central Illinois Division; Alpena (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

The Salvation Army is seeking an Office Coordinator to support daily office operations in Alpena, MI. This role provides guidance in the absence of supervisors and assists with various duties to ensure smooth program delivery.

Qualifications include a college degree or equivalent, 2 years in an office setting, and strong confidentiality. Proficiency with Microsoft Office 365, Teams, and SharePoint is required; willingness to learn new software is essential.

Qualifications

• College degree or equivalent combination of training and experience.
• 2 years’ experience in an office environment.
• Must maintain strict confidentiality.
• Proficient with Microsoft Office 365; familiar with Teams and SharePoint.
• Willingness to learn new software as needed.

Responsibilities

• Welcome and direct visitors.
• Maintain office equipment and order supplies.
• Manage master calendar and room usage for programs and events.
• Prepare emails and maintain files/records.
• Attend meetings and record minutes as requested.
• Enter financial data accurately and process deposits.
• Process paperwork for expenses and program fees.
• Process daily collections and safeguard donations.
• Coordinate building rentals with corps officer/center director.
• Supervise volunteers and orient them with required trainings.

Skills

Confidentiality

Education

College degree or equivalent

2 years office experience

Tools

Microsoft Office 365

Teams

SharePoint

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary: The Office Coordinator supports daily operations of the office. This position provides guidance in the absence of supervisors and assists with specific duties.

Essential Responsibilities

• Welcome and direct visitors
• Maintain office equipment, order office supplies
• Maintain master calendar and room usage for programs and events
• Maintain files and records, prepare emails
• Attend meetings and record minutes as requested
• Complete statistical data and reporting as needed
• Accurately enter financial data in a timely manner.
• Process and track paperwork, forms, etc. for deposits, program fees and payment of approved expenses.
• Process daily collections and deposit funds
• Safeguard financial and material donations
• Create, track, and give appropriate acknowledgement of gifts and activities.
• Be familiar with and up to date with all corps events, programs, and services.
• Supervise volunteers.
• Perform orientation with each volunteer including review of written job description, Safe from Harm materials, policies, and procedures for their assignment.
• Post volunteer opportunities.
• Coordinate building rentals with corps officer / community center director.
• Perform other duties as assigned

Qualifications

Education/Experience

• College degree required, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 2 years’ experience working in an office environment

Skills, Knowledge & Abilities

• Maintain strict confidentiality

Computer Skills

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed

Certificates And Licenses

• Complete Safe From Harm training, and keep current as needed
• Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)