Office Coordinator

The Salvation Army USA Central Territory; Alpena (MI); On-site; USD 38,000 - 56,000; Full time

Job summary

The Salvation Army USA Central Territory is seeking an Office Coordinator to support daily office operations, greet visitors, manage calendars, and assist with program and event activities.

This role supervises volunteers, handles confidential information, and processes financial paperwork and deposits, requiring a college degree and at least two years in an office setting.

Proficiency in Microsoft Office 365, TEAMS, and SharePoint is preferred, with a willingness to learn new software as needed.

Qualifications

• College degree or equivalent combination of training and experience.
• 2 years' experience working in an office environment.
• Maintain strict confidentiality.

Responsibilities

• Welcome and direct visitors.
• Maintain master calendar and room usage for programs and events.
• Maintain files and records, prepare emails.
• Attend meetings and record minutes as requested.
• Complete statistical data and reporting as needed.
• Accurately enter financial data in a timely manner.
• Process and track paperwork for deposits, program fees and expenses.
• Process daily collections and deposit funds.
• Safeguard financial and material donations.
• Create, track and acknowledge gifts and activities.
• Be familiar with corps events, programs, and services.
• Supervise volunteers.
• Perform orientation with each volunteer, review job descriptions and safety materials.
• Post volunteer opportunities.
• Coordinate building rentals with corps officer / community center director.
• Perform other duties as assigned.

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary

The Office Coordinator supports daily operations of the office. This position provides guidance in the absence of supervisors and assists with specific duties.

Essential Responsibilities

• Welcome and direct visitors
• Maintain office equipment, order office supplies
• Maintain master calendar and room usage for programs and events
• Maintain files and records, prepare emails
• Attend meetings and record minutes as requested
• Complete statistical data and reporting as needed
• Accurately enter financial data in a timely manner.
• Process and track paperwork, forms, etc. for deposits, program fees and payment of approved expenses.
• Process daily collections and deposit funds
• Safeguard financial and material donations
• Create, track, and give appropriate acknowledgement of gifts and activities.
• Be familiar with and up to date with all corps events, programs, and services.
• Supervise volunteers.
• Perform orientation with each volunteer including review of written job description, Safe from Harm materials, policies, and procedures for their assignment.
• Post volunteer opportunities.
• Coordinate building rentals with corps officer / community center director.
• Perform other duties as assigned

Education/Experience

• College degree required, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 2 years' experience working in an office environment

Skills, Knowledge & Abilities

• Maintain strict confidentiality

Computer Skills

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed