Office Manager

Randstad USA; Stillwater (MN); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

401K plan

Medical benefits

Job summary

Randstad USA in Stillwater, MN is seeking a dedicated Office Administrator to join our team. This role focuses on purchasing, AR/AP, customer service, order processing, and overall office management, with a strong emphasis on reliability and integrity.

The position is on-site with first shift hours (7:00 AM – 3:30 PM) and a starting hourly pay of $23–$26. A High School education is required, and QuickBooks Online experience is highly valued.

Qualifications

• 2–7 years of experience using QuickBooks Online version (huge plus).
• 1–2 years of experience in office team administration.
• Proven ability to thrive in a fast-paced, team-oriented environment.
• Willingness to cross-train in other areas to support company growth.
• Strong work history demonstrating reliability, punctuality, and attention to detail.
• Quality-conscious mindset with a commitment to excellence.
• Exceptional character, with a mature and responsible nature, driven by integrity and a strong work ethic.

Responsibilities

• Manage all QuickBooks entries, including receipts, invoices, purchasing, sales orders, and quotes using QuickBooks Online version.
• Communicate effectively with customers to answer inquiries, confirm orders, and provide updates on delivery schedules.
• Process recurring orders efficiently and accurately.
• Provide administrative support to the owner and president.
• Oversee office supply inventory and procurement.
• Assist the sales team with component pricing and availability as needed.
• Perform additional duties as assigned to support the team’s goals.

Skills

Office Management

Accounts Payable

Accounts Receivable

email management

MRP

Purchasing/Procurement

Estimating

Education

High School

Tools

QuickBooks Online

Job description

We are seeking a dedicated Office Administrator to join our team, someone who embodies integrity, maturity, and a strong sense of responsibility to contribute to our continued success. This position consists mainly of purchasing but also includes AR/AP, customer service, order processing, and overall office management. If this sounds like you!

salary: $23 - $26 per hour

shift: First

work hours: 7 AM - 3:30 PM

education: High School

Responsibilities

• Manage all QuickBooks entries, including receipts, invoices, purchasing, sales orders, and quotes using QuickBooks Online version.
• Communicate effectively with customers to answer inquiries, confirm orders, and provide updates on delivery schedules.
• Process recurring orders efficiently and accurately.
• Provide administrative support to the owner and president.
• Oversee office supply inventory and procurement.
• Assist the sales team with component pricing and availability as needed.
• Perform additional duties as assigned to support the team’s goals.

Note: This job description is not exhaustive, and responsibilities may evolve based on company needs.

Qualifications

• 2–7 years of experience using QuickBooks Online version. (huge plus)
• 1–2 years of experience in office team administration.
• Proven ability to thrive in a fast-paced, team-oriented environment.
• Willingness to cross-train in other areas to support company growth.
• strong work history demonstrating reliability, punctuality, and attention to detail.
• Quality-conscious mindset with a commitment to excellence.
• Exceptional character, with a mature and responsible nature, driven by integrity and a strong work ethic.

Skills

• Office Management
• Accounts Payable
• Accounts Receivable
• email management
• MRP
• Purchasing/Procurement
• Estimating

Qualifications

• Years of experience: 2 years
• Experience level: Entry Level

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Entry Level
• 2 years

Education

• High School