Bookkeeper Assistant

Randstad USA; Town of Islip (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k)

Job summary

Randstad USA is seeking a detail‑oriented Bookkeeper / Administrative Assistant in the Holbrook, NY area, working Mon–Fri, 9am–4pm. You will manage end-to-end financial admin operations, including payments, reconciliations, billing, and invoicing, in close collaboration with senior leadership.

Responsibilities include posting payments, maintaining ledgers, and producing routine financial reports for the controller, while supporting office workflows and coordination within the team.

Qualifications

• Requirements include an Associate's or Bachelor's degree.
• Must be proficient with QuickBooks Desktop (not QBO-only).
• Intermediate MS Excel skills and high attention to detail.
• Collaborative mindset and ability to support team.

Responsibilities

• Post daily payments, reconcile accounts, and process monthly/weekly billing.
• Handle ~12+ intricate, detailed invoices regularly and ensure proper coding.
• Maintain and manage financial data using QuickBooks Desktop.
• Provide general administrative support and assist with office workflow and reporting.
• Prepare routine updates and reports for the Financial Controller.

Skills

Bank Reconciliations

General Ledger

Accounts Payable

Accounts Receivable

Organizational Skills

Problem Solving

Written Communication

Scheduling

Systems Support

Preparing Agendas

Organization

Answering Phones

Year End Close

Transcribing Notes

Working Independently

Education

Associates

Job description

Bookkeeper / Administrative Assistant Holbrook, NY Area | Mon–Fri, 9am–4pm | $25–$30/hr + Benefits

A tight-knit local business is seeking a sharp Bookkeeper / Administrative Assistant to manage end-to-end financial admin operations. You'll work closely with senior leadership, handling daily reconciliations, billing, and complex invoicing.

Requirements

• Associate's or Bachelor's degree
• Mandatory proficiency in QuickBooks Desktop (QBO-only does not qualify)
• Intermediate MS Excel skills
• High attention to detail & collaborative mindset

Includes health insurance & 401(k).

salary: $45,000 - $60,000 per year

shift: First

work hours: 9 AM - 4 PM

education: Associate

Responsibilities

• Financial Operations: Post daily payments, reconcile accounts, and process monthly/weekly billing.
• Complex Invoicing: Handle ~12+ intricate, detailed invoices regularly, ensuring accuracy and proper coding.
• Software Management: Maintain and manage financial data using QuickBooks Desktop.
• General Administrative Support: Assist with office workflow, reporting, and team coordination alongside Kelly.
• Financial Reporting: Prepare routine updates and reports for the Financial Controller.

Skills

• Bank Reconciliations
• General Ledger
• Accounts Payable
• Accounts Receivable
• Organizational Skills
• Problem Solving
• Written Communication
• Scheduling
• Systems Support
• Preparing Agendas
• Organization
• Answering Phones
• Year End Close
• Transcribing Notes
• Working Independently

Qualifications

• Years of experience: 1 year
• Experience level: Entry Level

Equal Opportunity Employer

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Accommodation Statement

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Posting Duration

This posting is open for thirty (30) days.

Experience

• Entry Level
• 1 year

Education

• Associates (required)